Virtual Assistant

Role Overview

In this fully remote role, you’ll keep day-to-day operations moving by coordinating schedules, maintaining accurate records, and handling purchasing, vendors, expenses, and team logistics. Your work will help distributed colleagues stay organized and give the team dependable support for routine needs as well as time-sensitive requests.

Key Responsibilities

• Coordinate calendars, conduct research, prepare and organize documentation, and handle ongoing administrative requests.
• Keep operational trackers, team records, and other shared information current and accurate.
• Arrange purchases and shipments, liaise with vendors, and track expenses and reimbursements.
• Assist with onboarding, team logistics, and one-off operational projects.
• Run gifting processes from researching options and placing personalized orders through delivery follow-up.
• Maintain gifting budgets, recipient information, order status, and vendor records.
• Spot upcoming needs, follow through on commitments, and help remote teams meet deadlines.

Requirements & Qualifications

• At least 3 years of experience in administrative support, operations, or a comparable role.
• Strong organization and attention to detail, with reliable follow-through on multiple tasks.
• Clear written and verbal communication skills, sound judgment, and discretion with confidential information.
• Ability to research options, solve practical problems, and make informed decisions independently in a fast-moving remote setting.
• Working familiarity with Google Workspace, Slack, and project management tools.
• Comfort using AI tools to streamline tasks or improve workflows.
• Experience with vendor coordination, purchasing, logistics, expense tracking, or gifting programs is an advantage.
• Background in a startup, technology company, or distributed team is preferred.