Job Purpose
- Responsible for providing supervision on general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Implementing policies, strategies, plans, rules, standards and procedures relating to office management;
- Supervising contracted cleaning personnel;
- Organizing photocopying, scanning, and binding of documents;
- Coordinating preparation and serving of tea;
- Supervising the opening and closing of the office daily;
- Monitoring utilization of kitchen and basic office consumables.
- Organizing office errands;
- Coordinating the preparation of boardrooms for meetings;
- Organizing for the movement of office furniture and arranging office space for staff;
- Assessing and reporting on areas requiring general maintenance and repair;
- Maintaining and updating records as appropriate;
- Developing reports as appropriate;
- Implementing risk mitigation measures; and
- Coaching, mentoring and supervising staff under their purview.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following job competencies (Skills, Knowledge, Experience and Attributes):
- Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position;
- Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification;
- Proficiency in Computer applications; and
- Shown merit and ability as reflected in work performance and results
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