Office Administrator
Posted:
Position: Office Administrator
Date Posted: April 28, 2026
Industry: Administration / Corporate Services / Office Operations
Employment Type: Full Time
Experience: Proven experience in an administrative, executive support, or office coordination role
Qualification: Estimated Bachelor’s Degree or Diploma in Business Administration, Office Management, or related field
Salary: AED 4000 to 7000 (estimated)
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
We are currently seeking a highly organized and detail-oriented Office Administrator to support senior management and ensure smooth daily office operations in a dynamic corporate environment based in Dubai.
The ideal candidate will be proactive, professional, and capable of handling multiple responsibilities, including executive support, communication management, documentation, and operational coordination. This role requires strong organizational abilities, excellent communication skills, and the ability to manage confidential information with discretion.
Key Responsibilities:
• Manage and optimize the Division Manager’s calendar, including scheduling meetings, appointments, and conferences
• Coordinate full logistics for internal and external meetings, including venue arrangements, materials, and follow-ups
• Anticipate and resolve scheduling conflicts efficiently and proactively
Communication & Correspondence:
• Act as the primary liaison for internal and external communication on behalf of the Division Manager
• Screen incoming phone calls, manage email inboxes, and prioritize correspondence
• Draft, review, and send professional emails, letters, and official communications
Administrative Support:
• Prepare, format, and edit reports, presentations, documents, and business memos
• Perform accurate data entry, document control, and general administrative tasks
• Provide ad hoc administrative and operational support as required
Records & Documentation Management:
• Maintain well-organized digital and physical filing systems
• Ensure accuracy, confidentiality, and compliance of all company documentation
• Handle sensitive information with the highest level of discretion
Operational & Process Support:
• Develop and improve office procedures and administrative systems
• Support continuous process optimization and ensure adherence to company policies
Lead & Client Management:
• Manage incoming leads from Meta (Facebook and Instagram platforms)
• Maintain updated lead records and ensure timely follow-ups
• Communicate professionally with clients and coordinate with relevant internal teams
Qualifications & Skills:
• Prior experience in office administration or executive support roles
• Strong organizational, multitasking, and time management abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital tools
• Ability to handle confidential information responsibly
• Experience with CRM or lead management systems is an added advantage
Preferred Attributes:
• Self-motivated, proactive, and able to work independently
• Strong interpersonal and customer service mindset
• Ability to perform effectively in a fast-paced environment
📩 This role offers an opportunity to work in a structured, professional, and growth-oriented environment in Dubai.
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