Office Administrator

Job Role: Office Administrator

Industry: Corporate Services / Administration

Nature of Job: Full-time

Salary: Kshs. 180,000 per month

Job Location: Westlands, Nairobi

Role Overview

Our client is seeking a highly organized and tech-savvy Office Administrator to oversee daily office operations and ensure a seamless workflow at their Westlands office. This position is ideal for a detail-oriented professional who balances traditional administrative excellence with high digital competence. You will serve as the operational backbone of the office, supporting both physical infrastructure and online functions while maintaining structured systems for management support.

Core Responsibilities

Operational & Administrative Governance

• Supervise day-to-day office activities to ensure a productive and efficient working environment.

• Manage office procurement processes, including inventory control and supplier relations.

• Act as the primary point of contact for professional correspondence, including calls and emails.

• Maintain comprehensive, structured filing systems for both physical and digital documentation.

• Coordinate facility maintenance and ensure the workspace remains organized and professional.

Executive Support & Coordination

• Manage complex calendars, including the scheduling of meetings and appointments for the leadership team.

• Prepare detailed administrative reports and provide data-driven support to management.

• Maintain and update sensitive company databases and records with absolute accuracy.

• Liaise effectively with diverse stakeholders, including high-level clients, vendors, and service providers.

• Uphold strict confidentiality protocols regarding all proprietary company information.

Digital Platform Management

• Oversee and manage digital communication channels, including corporate email and online tools.

• Provide basic support for social media platforms and digital marketing initiatives as required.

• Leverage modern software and cloud-based tools to automate and improve office workflows.

Skills & Experience Required

Professional Background

• Education: Diploma or Bachelor’s Degree in Business Administration or a related field.

• Experience: Proven track record in a similar administrative or office management role.

• Tech-Savviness: Exceptional proficiency in MS Office, digital communication tools, and general online platform management.

• Advantage: Basic knowledge of social media management or digital marketing trends.

Key Competencies

• Organization: Superior multitasking abilities with a keen eye for detail.

• Communication: Refined interpersonal and verbal/written communication skills.

• Ethics: High level of professionalism, personal integrity, and discretion.

• Autonomy: Ability to work independently, prioritize tasks, and meet strict deadlines.

What We Offer

• Remuneration: A competitive monthly salary of Kshs. 180,000.

• Location: A prestigious working environment in the vibrant Westlands business district.

• Professional Impact: A central role with the authority to shape office culture and efficiency.

Interested and qualified candidates are invited to submit their CV to [email protected].

Application Deadline: 12th April 2026