Logistics Admin Coordinator

Role Overview

The Logistics Admin Coordinator keeps day-to-day workforce, equipment and transport records accurate so site operations, procurement and accounts can act on reliable information. Working with project teams and suppliers, the coordinator checks timesheets and invoices, tracks fuel and equipment use, and follows documentation and purchase requests through to completion.

Key Responsibilities

• Maintain daily staff attendance records, confirm entries with site teams and Project Managers, and resolve discrepancies before submitting records.
• Collect and check monthly timesheets for rental manpower, machinery and equipment against site attendance and operational records.
• Track equipment and machinery utilization and prepare timesheets using the company’s required format.
• Coordinate transport, manpower and equipment arrangements with logistics and rental suppliers.
• Check supplier pro forma invoices against approved timesheets and supporting operational documentation.
• Coordinate Local Purchase Order requests for logistics services, manpower, machinery and equipment, and follow up on approvals.
• Prepare daily, weekly and monthly operational reports, and maintain fuel-consumption records in CAFU.
• Follow up with site, procurement, accounts, suppliers and management on outstanding documents, invoices, LPOs and payments; provide administrative support to the Logistics Manager and Operations team.

Requirements & Qualifications

• Experience in logistics coordination or administrative support is advantageous; a specific number of years is not stated.
• Strong ability to organize records, manage timesheets and supplier documentation, and prepare operational reports accurately.
• Working knowledge of logistics administration, operational coordination, LPO processing and supplier coordination.
• Ability to review invoices and timesheets against approvals and supporting records.
• Good communication and follow-up skills, with the ability to coordinate across departments and with external vendors.
• Education requirements are not specified. Immediate availability is preferred.