Invoicing Clerk

Role Overview

This position sits within the finance and accounts function of a business based in Karen, Nairobi, and exists to keep the company's billing cycle accurate, timely, and fully documented. On a day-to-day basis, you will turn verified sales orders and delivery paperwork into correctly issued customer invoices, then track those invoices through to payment and resolution of any queries or mismatches. The role matters because reliable invoicing directly protects cash flow and keeps customer account records trustworthy.

Key Responsibilities

• Raise and dispatch customer invoices within agreed timelines so that billing never lags behind goods delivered or services rendered.
• Cross-check sales orders, delivery notes, receipts, and other source documents before anything is invoiced, flagging gaps or mismatches early.
• Confirm that each invoice carries the right customer details, item quantities, unit prices, tax treatment, and payment terms.
• Issue credit notes, debit notes, and corrective adjustments where transactions need to be reversed or amended.
• Keep the invoicing register and supporting records current, complete, and easy to retrieve during audits or reconciliations.
• Reconcile invoiced amounts against customer accounts and supporting paperwork, then pursue outstanding discrepancies with the departments involved until they are closed out.
• File invoices and related financial documents in line with the company's record-keeping conventions.
• Support accounts receivable work, including preparation of customer statements and sharing information needed for follow-up on unpaid invoices.
• Handle customer questions about invoices and billing, and produce invoicing summaries or reports when requested.
• Work within the company's invoicing procedures and applicable tax rules, and take on additional finance or administrative duties assigned by your supervisor.

Requirements & Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a closely related discipline.
• Prior hands-on experience in invoicing, billing, accounts receivable, or a comparable finance support role.
• Working knowledge of accounting and invoicing procedures, including how credit and debit notes are applied.
• Confident use of Microsoft Excel and invoicing or accounting software.
• Strong numerical ability and analytical thinking, with the accuracy to catch small errors before they reach the customer.
• Excellent attention to detail and a disciplined approach to documentation.
• Clear communication and interpersonal skills for liaising with customers and internal teams.
• Discretion in handling confidential financial information.
• Ability to stay accurate under pressure and consistently meet invoicing deadlines.

What We Offer / Why Join

• A full-time position based in Karen, Nairobi.
• Monthly salary of KES 36,000.
• A focused finance and accounts role where your accuracy has a direct, visible effect on the company's billing and receivables.