About the Role
- The role holder assists the day-to-day execution of import and export operations by preparing documentation, coordinating with clearing agents and logistics providers, tracking shipments, and assisting compliance activities.
What you would be expected to do:
Documentation Preparation
- Prepare, verify, and submit import and export documentation, including:
- Commercial invoices
- Packing lists
- Bills of Lading / Airway Bills
- Certificates of Origin
- Import permits and licenses
- Ensure all documentation is accurate, complete, and submitted within required timelines.
Customs Clearance Assistance
- Liaise with clearing agents to facilitate customs processing and clearance.
- Provide required documentation and reply to queries from customs authorities.
- Follow up on inspections, examinations, and additional document requests.
Shipment Tracking & Coordination
- Track shipments from origin to destination and provide regular updates to internal teams.
- Coordinate with freight forwarders and transporters on shipment status.
- Escalate delays, discrepancies, or issues to the Imports & Exportsmanager promptly.
Regulatory & Compliance Assistance
- Assist in maintaining records of licenses, permits, and compliance documentation.
- Assistance preparation of documents for audits, inspections, or regulatory submissions.
- Assist with applications for permits, approvals, or exemptions as required.
Cost & Invoice Processing
- Review freight, clearance, and storage invoices for accuracy.
- Support reconciliation of logistics costs with the finance team.
- Maintain organized and accessible shipment records.
Stakeholder Communication
- Communicate with suppliers, clearing agents, and logistics service providers.
- Provide timely shipment updates to internal stakeholders.
- Any other tasks that may be assigned
You might be a strong candidate if you have:
- Bachelor’s degree from a recognized institution, preferably in Supply Chain Management or a related field.
- Strong organizational skills with the ability to multitask and manage priorities.
- High attention to detail and ability to follow instructions accurately.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent verbal and written communication skills, with the ability to work in a team.
- Self-guided person with the ability to work under minimal supervision and a strong willingness to learn.
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