HR Intern

Role Overview

This six-month, on-site internship in Nairobi supports the HR team of a business technology solutions company, reporting to the HR Generalist. Much of the work centres on preparing employee information for a new HR information system (HRIS), while also keeping staff records, correspondence and joining and leaving processes organised and up to date.

Key Responsibilities

• Coordinate with HRIS developers and software vendors to explain user needs, test system functions and report issues for resolution.
• Review, clean and format existing employee data before transferring it into the new HRIS, protecting confidential information throughout.
• Carry out user acceptance testing, help colleagues learn the system and track issues after launch.
• Maintain trackers for contract renewals, probation reviews and employee letters, following up on upcoming deadlines.
• Prepare routine HR documents, including offer letters, confirmation notices and contract extensions, for review.
• Organise digital and paper personnel files in line with privacy and record-keeping requirements.
• Assist with onboarding and offboarding, including collecting documents and arranging workspace requirements.
• Provide administrative support for recruitment, leave records and other day-to-day HR documentation.

Requirements & Qualifications

• Diploma or bachelor’s degree in Human Resource Management from a recognised Kenyan institution.
• Approximately one year of HR experience, including a structured internship, is preferred.
• Confident using technology, with strong working knowledge of Microsoft Word, Excel and Outlook; experience with HR software is an advantage.
• Willingness to learn HRIS tools and support system testing and implementation activities.
• High integrity and discretion when handling confidential employee data.
• Strong organisation and time-management skills, with clear written and verbal communication.
• Available to start as soon as possible and able to work full-time on-site in Nairobi.

What We Offer / Why Join

The internship runs for six months and provides practical exposure to HRIS implementation alongside core HR administration. The monthly stipend is KSh 25,000. Permanent employment may be considered based on performance.