Financial Accountant – Inventory & Payables

Key Responsibilities

Accounts Payables Duties

• Receive, verify and process supplier invoices in Navision, ensuring correct coding to cost centres and GL accounts
• Ensure accurate accounting for applicable taxes on supplier invoices, including VAT, Withholding Tax and other statutory deductions in line with Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) requirements
• Generate weekly supplier payment plans for review and approval by the Accounts Payables Manager
• Process approved supplier payments in Navision and ensure timely settlement of outstanding creditors • Perform accurate reconciliation of all supplier accounts and bank accounts; resolve reconciling items promptly
• Ensure correct accruals for services and goods received but not invoiced during the month-end closure process
• Maintain and update the creditors ledger in Navision, ensuring all supplier records are accurate and up to date
• Liaise with the Procurement and Operations teams to ensure purchase orders, delivery notes and invoices are matched before processing (three-way match)

intercompany transactions

• Prepare and post landed cost entries for imported items in Navision, including freight, insurance and customs duties
• Support statutory audits and tax filings by providing accurate AP schedules, reconciliations and supporting documentation for both Kenya and Nigeria entities

Inventory & Costing Duties

• Create item codes and production bills of materials in Navision
• Process stock movement instructions (Commissaries to Stores and Stores to Stores) and post transfer orders in Navision accurately and on time
• Monitor and track inventory movements across all locations, ensuring records are accurately updated in Navision in accordance with internal policies
• Supervise and participate in monthly physical stock counts; prepare stock reports for all locations
• Compute monthly food cost and reconcile against reported figures
• Analyse and post monthly consumable usage in accordance with warehouse/commissary usage reports; monitor cost consumption trends
• Report monthly inventory balances and cost of sales; identify and report slow-moving, damaged and write-off items to the Costing Manager
• Prepare inventory ageing reports and flag slow-moving, expired or obsolete items for management review
• Attend to and resolve inventory-related discrepancies, variances and write-offs
• Ensure adequate controls and compliance with internal inventory policies and procedures
• Liaise with Warehouse, Commissary and Store teams to ensure accurate and timely stock movement records
• Generate inventory-related reports for management decision-making
• Support the Costing Manager in inventory audits, year-end stock-takes and postings
• Assist in the development and implementation of improved inventory management systems and processes; review best practices to support continuous process improvement

Qualifications

• Hold or be pursuing a professional accounting qualification (CPA, ACCA or equivalent)
• Hold a Bachelor’s degree in Accounting, Commerce, Finance or a related business field
• 5 years working experience preferably in HORECA
• Independent, mature, self-initiative and possess a positive attitude
• Ability to make decisions and exercise sound judgement
• Ability to work a flexible schedule based on business needs, which may include evenings, weekends and holidays
• Demonstrate self-starter and problem solver with excellent interpersonal skills
• Able to work under pressure and tight deadlines and at the same time deliver timely results and reports