Finance Officer/Front Office

Job Overview:
A Kajiado-based organization is hiring a Finance Officer / Front Office professional to manage accounts, cash handling, and front desk operations while delivering excellent customer service.

Key Responsibilities:

Accounts Receivable Management

• Prepare and issue invoices to clients and follow up on outstanding payments

• Reconcile accounts to ensure all transactions are accurately recorded

• Maintain detailed records of receivables and monitor overdue accounts

Cash Handling and Banking

• Receive, record, and securely manage cash, cheques, and electronic payments

• Conduct regular bank deposits and reconcile bank statements with internal records

• Manage petty cash, ensuring proper usage and timely replenishment

Financial Reporting and Documentation

• Prepare regular financial reports, including income, expenses, and cash flow summaries

• Maintain accurate accounting records and documentation for audit purposes

• Support budgeting and forecasting by providing relevant financial data

Compliance and Internal Controls

• Ensure all financial activities comply with company policies and statutory regulations

• Identify and report discrepancies or irregularities in financial records

• Assist in internal audits and implementation of financial control measures

Reception and Client Services

• Welcome visitors, clients, and suppliers in a professional and friendly manner

• Manage front office operations including calls, emails, and general inquiries

• Schedule meetings and maintain an organized and presentable reception area

Administrative Support

• Monitor office supplies and coordinate procurement with vendors

• Prepare internal communication such as memos and correspondence

• Provide clerical support across departments as needed

Customer Experience & Relations

• Respond promptly to client inquiries and provide appropriate solutions

• Maintain a professional and positive attitude in all interactions

• Collect client feedback and escalate issues to improve service delivery

Key Requirements:

• Diploma or Degree in Finance, Accounting, Business Administration, or related field

• At least 2 years of experience in finance, accounts, or front office roles (hospitality experience is an added advantage)

• Solid understanding of accounts receivable, cash handling, and financial reporting

• Strong customer service and front office management skills

• Excellent communication and interpersonal abilities

• Proficiency in MS Office (Word, Excel, Outlook) and accounting software

Perks and Benefits:

• Opportunity to gain hands-on experience in both finance and administration

• Exposure to financial reporting, compliance, and office operations

• Professional growth in a dynamic and client-facing role

• Supportive work environment with skill development opportunities

• Stable full-time position with consistent income