Finance Manager at Gap Recruitment Services Limited

Key Responsibilities

1. Financial Management & Reporting

Prepare monthly, quarterly, and annual financial reports in line with Kenyan regulatory standards

Oversee budgeting, forecasting, and variance analysis

Provide financial performance insights and recommendations to senior management

Manage cash flow planning and liquidity forecasting

Coordinate annual audits and ensure timely resolution of audit findings

2. Budgeting & Cost Control

Lead the annual budgeting process in collaboration with departmental heads

Monitor expenditure against approved budgets and highlight variances

Implement cost-control mechanisms to enhance operational efficiency

Support grant and project-based budgeting where applicable

3. Compliance & Governance

Ensure full compliance with Kenyan tax regulations including VAT, PAYE, Withholding Tax, and Corporate Tax

Oversee statutory filings and regulatory reporting

Maintain strong internal control systems and financial risk management frameworks

Ensure adherence to international head-office financial policies

4. Treasury & Cash Management

Manage banking relationships and optimize treasury operations

Oversee payments, reconciliations, and cash handling procedures

Implement fraud prevention measures and financial risk mitigation controls

5. Payroll & HR Financial Coordination

Oversee payroll processing and statutory deductions

Ensure compliance with Kenyan labor laws and social security contributions

Collaborate with HR on benefits structuring and compensation planning

6. Systems & Process Improvement

Ensure effective utilization of accounting and ERP systems

Drive automation and improvements in financial reporting processes

Strengthen documentation procedures and internal controls

7. Team Leadership

Supervise, mentor, and develop finance team members

Set performance objectives and conduct performance reviews

Build a high-performance finance function aligned with institutional goals

Foster a culture of accountability, integrity, and continuous improvement

Leadership Roles & Experience

• Demonstrated experience leading and managing finance teams in a structured organization
• Proven ability to operate within a matrix reporting structure (local and head-office oversight)
• Experience presenting financial reports to senior management, boards, or international stakeholders
• Strong capability in change management, particularly in process improvement and system implementation
• Experience in developing financial policies, internal controls, and governance frameworks
• Ability to influence cross-functional teams and drive financial discipline across departments

Required Qualifications & Experience

• Bachelors Degree in Finance, Accounting, or related field
• CPA (K) or ACCA qualification – Mandatory
• Minimum of 5 years progressive finance experience
• At least 3 years in a managerial role
• Experience in an international organization or education institution is highly desirable
• Strong knowledge of Kenyan tax and statutory requirements
• Proficiency in ERP/accounting systems (SAP, Oracle, Sage, Zoho, or equivalent)

Core Competencies

• Strong analytical and financial modeling skills
• High integrity and exceptional attention to detail
• Strategic thinker with strong execution capability
• Excellent stakeholder management and communication skills
• Strong presentation and reporting ability
• Risk-aware and compliance-driven mindset
• Ability to operate effectively in a matrix reporting environment

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reporting
• Budget variance control within agreed thresholds
• Clean audit reports
• Full compliance with statutory and donor requirements
• Effective cash flow and liquidity management