Factory Administrator

Role Overview

Support the daily administration of a woodwork and joinery production facility in Dubai, keeping production paperwork, staff records, purchasing documents and delivery information accurate and up to date. Working closely with the Production Manager and other teams, you will help keep factory activity organised and ensure outstanding requests and approvals are followed through.

Key Responsibilities

• Maintain job orders, production records and project files, ensuring documentation is complete and easy to retrieve.
• Prepare and process purchase orders, delivery notes, invoices, quotations and routine operational reports.
• Record employee attendance, overtime and leave, and help keep factory schedules current.
• Update material and inventory records and track deliveries to support production planning.
• Coordinate routine information and follow-ups among suppliers, clients and internal departments.
• Monitor pending orders, approvals and deliveries, and raise delays or missing information with the appropriate team.
• Provide day-to-day administrative assistance to the Production Manager and management team.

Requirements & Qualifications

• Previous administrative experience in a factory or production environment.
• Experience in woodwork, joinery, furniture or fit-out is preferred.
• Confident using Microsoft Excel and maintaining organised digital or paper records.
• Familiarity with production documentation, inventory records and purchase orders.
• Strong organisation, accuracy, communication and follow-up skills, with the ability to manage several tasks at once.
• Good written and spoken English; Arabic is an advantage.
• Must currently be based in Dubai.