Executive Assistant to Founder

Role Overview

The Executive Assistant to the Founder keeps day-to-day commitments, communications, and logistics moving smoothly in a fast-paced manufacturing technology business. By anticipating needs and preparing the Founder for meetings and priorities, this person helps protect executive time and supports coordination across teams and external relationships.

Key Responsibilities

• Organize the Founder’s calendar, assess competing requests, and arrange meetings around changing priorities.
• Monitor and coordinate executive correspondence, scheduling, and follow-up communications.
• Prepare meeting agendas and briefing materials, capture notes, and track action items through completion.
• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries.
• Coordinate information and requests among the Founder, internal teams, business partners, and other stakeholders.
• Provide administrative support for special projects and strategic initiatives as needed.
• Manage sensitive business information and executive matters with sound judgment and discretion.

Requirements & Qualifications

• Demonstrated experience providing support to a founder, executive, or other senior leader.
• Practical experience managing complex calendars, executive travel, and related logistics.
• Strong written and verbal communication skills, including the ability to coordinate professionally with varied stakeholders.
• Excellent organization and attention to detail, with the judgment to anticipate needs and handle shifting priorities.
• Ability to work independently and remain effective in a fast-moving environment.
• Proficiency with Microsoft Office and common productivity tools.
• Experience in event planning, hospitality, or private client services is preferred.
• A bachelor’s degree in business administration, management, communications, or a related discipline is estimated for this position.