Executive Assistant

Role Overview

As Executive Assistant to the Chief Scientific Officer, you will keep executive priorities, schedules, and communications moving smoothly while providing support to other leaders as needs change. Your judgment and understanding of the business will help protect leaders’ time, connect the right people, and make room for work central to Protege’s AI data platform.

Key Responsibilities

• Manage the Chief Scientific Officer’s calendar across time zones, balancing meetings, deadlines, and protected focus time.
• Assess incoming requests, determine what needs attention first, and schedule, redirect, or escalate matters appropriately.
• Coordinate domestic and international travel, including flights, lodging, ground transport, visa arrangements, and clear itineraries.
• Stay informed about executive projects and priorities so you can prepare for upcoming needs and flag potential conflicts early.
• Work with the CEO’s Executive Assistant and Chief of Staff to coordinate leadership meetings, schedules, and shared work.
• Provide occasional personal assistance with sound judgment and strict confidentiality.
• Contribute to company projects, People-related initiatives, and organizational events when required.
• Use AI tools and workflow improvements to streamline administrative work and help executives manage information efficiently.

Requirements & Qualifications

• At least five years of experience supporting senior executives in a startup, high-growth business, or similarly fast-moving environment.
• Experience in AI, technology, data, research, science, product, or a related field is strongly preferred.
• Demonstrated strength in complex calendar management, executive travel planning, and coordination across stakeholders.
• Ability to follow complex business discussions, connect relevant details, and use context to make sound decisions.
• Comfort using AI tools to summarize information, improve workflows, and support productivity.
• Excellent organization, prioritization, and problem-solving skills, including the ability to stay composed as plans change.
• Clear, professional written and verbal communication.
• Discretion and care when handling confidential business or personal information.