Events Administrative Coordinator, Office Administration
Posted:
Company Details
Industry:
Consulting
Website:
https://accurex.co.ke/
Description:
Accurex Consultants, being founded in 1998, is a Management Consulting center with a highly qualified team of dedicated management & human resource experts. We are the one stop Centre for all of your management and Human Resource needs. We take our time and resources to be well-informed of the lates…
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Nairobi County, Kenya
Closing Date:
Undisclosed
Salary:
KES Unspecified / month
Other Pay:
Benefits
Job Category:
Administration
Job Description
Job Title
Events Administrative Coordinator
About the Role
We are seeking a highly organized and detail-oriented Events Administrative Coordinator to join our team. In this role, you will play a key part in ensuring the seamless planning and execution of events by managing logistics, documentation, and administrative support. The ideal candidate brings 2–3 years of administrative or event coordination experience, along with a proactive mindset and a commitment to supporting successful event delivery.
Purpose of the Role
- Provide administrative support for event planning and execution.
- Ensure accurate documentation and record-keeping.
- Coordinate logistics and vendor communications.
- Maintain compliance with organizational and regulatory standards.
- Enhance operational efficiency in event management.
Key Responsibilities
Event Administration
- Prepare event documentation, contracts, and reports.
- Manage event schedules and calendars.
- Handle correspondence with vendors, clients, and staff.
Logistics Coordination
- Support venue booking, catering, and equipment arrangements.
- Monitor event timelines and ensure smooth operations.
- Assist in managing budgets and expense tracking.
Compliance & Reporting
- Ensure adherence to company policies and event regulations.
- Maintain accurate records of contracts, permits, and invoices.
- Report operational challenges to supervisors promptly.
Team & Client Support
- Provide courteous assistance to clients and guests.
- Collaborate with event planners, vendors, and internal teams.
- Support continuous improvement in event processes.
Qualifications
- Minimum Diploma or Degree in Business Administration, Event Management, or a related field.
- 2–3 years of experience in administration or event coordination.
- Strong organizational and documentation skills.
- Experience in logistics and vendor management is preferred.
Competencies
- Administrative and documentation management
- Event logistics coordination
- Compliance awareness
- Organizational and time management skills
- Teamwork and collaboration
- Customer service orientation
- Reliability and accountability
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Contact Information
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