EDRO Project Assistant

Role Overview

This role keeps health research activities organised across study sites, from ethics documentation and field logistics to meetings, training, and routine reporting. By coordinating these practical details and maintaining clear communication with research teams and health partners, the successful candidate will help studies run responsibly and on schedule.

Key Responsibilities

• Coordinate day-to-day study activities across multiple sites, following project plans and study protocols.
• Prepare, submit, and track ethics and regulatory documents, including applications to relevant Kenyan review bodies and licensing authorities.
• Arrange governance meetings by developing agendas, recording decisions, circulating minutes, and tracking agreed actions.
• Organise protocol and compliance training for project staff and other stakeholders, and maintain records of participation.
• Build working relationships with county health management teams, facility staff, and other project partners; support timely information-sharing.
• Plan fieldwork logistics, including travel, supplies, and practical arrangements for on-site teams.
• Compile project updates and supporting documentation, including narrative and financial reports for institutional or donor review.
• Provide project administration such as scheduling, correspondence, and accurate maintenance of study records.

Requirements & Qualifications

• Bachelor’s degree in public health, health systems management, project management, social sciences, or a closely related discipline. A master’s degree is an advantage.
• At least three years of experience coordinating donor-funded health research or health programmes, including activities across multiple field sites.
• Demonstrated experience preparing and monitoring ethics and regulatory submissions in Kenya, including submissions to KEMRI SERU or an equivalent ethics committee and NACOSTI licensing.
• Experience working with county health management teams and staff at health facilities.
• Experience preparing narrative and financial reports for an institution or international funder.
• Good Clinical Practice certification, or willingness to obtain it within three months of appointment.
• Training in research ethics or human-subject protection, such as CITI or an equivalent programme.
• PRINCE2, PMP, or other formal project management training is an advantage.
• Strong organisation and attention to detail, with the ability to manage competing tasks, work under supervision, and travel for fieldwork.

Applications should be accompanied by an application letter, a detailed Curriculum Vitae (CV), and certified copies of relevant academic and professional certificates. Applicants must also submit a copy of their National Identity Card or valid Passport, testimonials, current email address, telephone contacts, and any other relevant supporting documents. Professional affiliation will be an added advantage

Only successful candidates shall be required to submit valid clearances from the following Bodies;

• Kenya Revenue Authority
• Higher Education Loans Board
• Ethics and Anti-Corruption Commission
• Directorate of Criminal Investigation (Certificate of Good Conduct)
• Registered Credit Reference Bureau

They should also provide names, telephone numbers and contact addresses of three (3) referees

Three (3) hard copies should be sent by post or hand delivery to the address below and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to [email protected] 

Applications should be addressed to the undersigned to be received on or before 2"d November, 2026 by 5:00 p.m.

Deputy Vice Chancellor (Planning, Administration & Finance)
Jaramogi Oginga Odinga University of Science and Technology
P.O. Box 210 - 40601
BONDO