Document Controller

Role Overview

This role focuses on managing and organising all project documentation for a government infrastructure initiative based in Abu Dhabi. Day to day, you will ensure that drawings, technical records, contracts, and correspondence are properly logged, tracked, and accessible to stakeholders. Your work is critical to maintaining compliance, audit readiness, and smooth information flow across the project lifecycle.

Key Responsibilities

• Receive, register, distribute, and archive incoming and outgoing project documents including drawings, specifications, and submittals.
• Maintain an accurate central filing system and database for all document-controlled items, ensuring version control and traceability.
• Coordinate with engineers, consultants, and government representatives to track document review cycles and approvals.
• Prepare transmittals, logs, and status reports for project correspondence and deliverables.
• Monitor document deadlines and follow up with responsible parties to ensure timely submissions.
• Conduct regular audits of the document management system to identify discrepancies and update records.
• Support the project team in producing final handover documentation and as-built records.
• Ensure all documentation adheres to the client’s procedures and quality standards.

Requirements & Qualifications

• Minimum 5 years of direct experience as a Document Controller in the UAE.
• Previous work experience in engineering consultancy firms and/or on government projects.
• Strong working knowledge of document control procedures and electronic document management systems.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document control software.
• Excellent organisational skills with the ability to prioritise and manage multiple document flows.
• Strong verbal and written communication skills for liaising with project teams and clients.
• Demonstrated ability to handle drawings, technical reports, contracts, and site correspondence accurately.
• Availability to join on short notice is preferred.

What We Offer / Why Join

Opportunity to contribute to a high-profile government project in Abu Dhabi, working alongside experienced engineering and consultancy professionals. This position offers a stable, long-term assignment within a structured document control environment.