Document Controller

Position: Document Controller

Location: UAE
Salary Budget: AED 5500 TO 6000
UAE Experience: Mandatory
Availability: Candidates currently in UAE will be preferred.

Key Responsibilities

1. Document Control & Governance

• Maintain and update the Document Control Register with accurate version control, metadata, and naming conventions.
• Manage and enforce document control standards for submittals, transmittals, RFIs, NCRs, MIRs, ITPs, method statements, and drawings.
• Conduct regular audits to identify missing documents, outdated revisions, or duplicate records.

2. Workflow & Distribution

• Log, route, and track submittals as per internal and client review workflows and SLAs.
• Coordinate timely issuance of IFC/IFR drawings, specifications, and change orders to site teams, subcontractors, and consultants.
• Monitor review cycles, follow up on pending actions, and issue weekly/monthly document status reports.

3. Systems & Platforms

• Administer EDMS/CDE platforms such as Aconex, Procore, SharePoint, BIM 360/ACC, Asite, or similar.
• Manage access rights, folder structures, workflows, templates, and system configurations.
• Support data migration, backups, archiving, and compliance with client/company information management standards.

4. Quality & Compliance

• Ensure all documentation meets project, client, contractual, and ISO?aligned QA/QC requirements.
• Prepare project close?out documentation, including handover files, O&M manuals, as?built records, and final dossiers.
• Support internal and external audits and contribute to improvements in document control processes.

5. Stakeholder Coordination

• Serve as the main point of contact for all document-related queries.
• Guide users on document naming conventions, workflows, and submission standards.
• Liaise with design, construction, procurement, and commercial teams to ensure documentation completeness and traceability.

Qualifications & Experience

• Proven experience as a Document Controller within UAE, preferably on infrastructure, roads, highways, utilities, or construction projects.
• Practical experience with at least one major EDMS/CDE:

Aconex, Procore, SharePoint, BIM 360/ACC, Asite (mandatory).

• Strong understanding of project documentation such as RFIs, ITPs, NCRs, method statements, and drawing registers.
• UAE experience is mandatory.
• Candidates with purely assistant-level or support-only experience may not be suitable.

Please submit your CV, current salary, expected salary and notice period to: [email protected] . Only shortlisted candidates will be contacted.

Job Type: Full-time