Document Controller

Role Overview

Genfocus UAE is seeking a Document Controller to support its testing and inspection operations in Abu Dhabi. You will keep job records and client paperwork accurate, prepare delivery notes and invoices, and coordinate with engineers and customers so documentation and billing progress without avoidable delays.

Key Responsibilities

• Organize and maintain electronic and physical records, including completed-job files, reports, delivery notes, invoices, and payment information.
• Prepare and issue delivery notes, checking details for accuracy and sending them within required timeframes.
• Work with testing engineers to coordinate job schedules and gather the reports and documents needed for each assignment.
• Create invoices and support the preparation and processing of electronic invoices using Tally.
• Enter transaction information in Tally and keep invoicing and related records up to date.
• Assist with costing calculations and review invoice details for accuracy before submission.
• Contact clients to follow up on invoice progress and outstanding payments, and coordinate document submissions with clients and internal teams.
• Handle related administrative and documentation tasks as needed.

Requirements & Qualifications

• Previous experience in document control, invoicing, or administrative coordination is preferred; no specific number of years or formal qualification is stated.
• Hands-on experience with Tally, electronic invoicing, and invoice processing is required.
• Fluency in English and Hindi is essential.
• Proficiency in Microsoft Excel, Word, and email communication.
• Basic accounting knowledge and confidence with figures for costing and invoice checks.
• Strong organization, coordination, and communication skills, with the ability to manage competing tasks and meet deadlines accurately.