Billing and Financial Specialist

Role Outline

• This is a support position to the DHL-Supply Chain Kenya Finance in delivering its roles. This role shall support providing analytical, management accounting, financial accounting, reporting and business intelligence support in ensuring smooth business support.

About The Role Key Duties And Responsibilities

• Management of suppliers by ensuring timely processing of their invoices, proper approvals before approvals before booking, timely payment to allow smooth operations of the business.
• Timely invoicing and preparation of client packs, invoices and credit notes and support documentation.
• Reconcile and verify revenue against customer billing and resolve payment issues.
• Daily processing and checking of the contract's transactional activities and ensuring all contract costs are well booked.
• Monitor budgets and investigate variances.
• Management Accounting and Reporting, Financial Accounting and Analysis.
• Balance sheet account updates and reconciliations of dedicated accounts.
• Support month-end and year-end closing activities including internal and external audit.
• Participate in Processing Improvement projects and initiatives.
• Ensure timely inventory counts are undertaken by Operation by attending the mothly stock counts and ensuring signed off stock sheets are received and filed by Finance.
• Preparation of weekly and monthly activity reports.
• Tactical support for the Site Manager and Commercial Controller.
• Identify inefficiencies in billing and finance processes and recommend improvements.
• Support automation initiatives and system enhancements.
• Other responsibilities as delegated by the Senior Financial Accountant Kenya, Commercial controller and Finance Director East Africa.
• Timely issuance of the Site PO as per actual spend and agreed contract rates.
• Debt collections and update on progress to the Business unit head.
• Timely and accurate invoices of contracts revenue streams.
• Preparation of Debtors accounts for the contracts within the unit.

About You

• Bachelor’s degree in finance, Accounting, Business, or a related field.
• Professional qualifications (e.g., CPA, ACCA) are an added advantage.
• Proficiency in Excel and financial systems.
• 4+year(s) work experience.
• Experience working with ERP systems (e.g., SAP, Oracle).
• Strong understanding of revenue recognition principles.
• Strong communication and stakeholder management skills.
• Team development.
• Excellent organizational and time management skills.
• Strong attention to detail and high level of accuracy.
• Ability to work under pressure and meet tight deadlines.
• Analytical mindset with problem-solving ability.
• Experience in Transport and Warehouse Operations is an added advantage.

What We Offer

• DHL-Supply Chain has a truly international, Inclusive, and diverse working environment, with a strong emphasis on values and team-based leadership along with an open and engaging company culture.
• Extensive learning and development opportunities.
• Health insurance cover - Inpatient / Outpatient / Dental / Optical.
• Tools for the assigned tasks and results delivery