Assistant Office Administrator II - 2 Posts

Job Purpose

• Responsible for provision of secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Supporting implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
• Taking oral dictation and preparing responses to simple routine correspondences;
• Maintaining an up to date filing system and ensuring security of office records, equipment and documents;
• Maintaining office diary, appointments and travel itinerary;
• Answering and directing phone calls;
• Collecting and collating data for developing internal and external reports and ensuring security, integrity and confidentiality of data;
• Operating office equipment; and
• Attending to visitors/clients.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following Qualifications:

• Served for a minimum period of three (3) years, at the grade of Assistant Office Administrator III or in a comparable and relevant position;
• Diploma in Secretarial Studies from the Kenya National Examination
• Council or equivalent qualifications from a recognized institution;

OR

• Business education single and group certificate stages I, II and III from
• Kenya National Examination Council in the following subjects:-
  • Shorthand III (100 w.p.m.)
  • Typewriting III (50 w.p.m.) / Computerized Document Processing III;
  • Business English III/Communication II;
  • Commerce II;
  • Office Management III/Office Administration and Management III; and
  • Secretarial Duties II; and
• Proficiency in Computer applications.