Assistant Accountant- Receivables

Role Overview

This position is based at the Town campus finance office, where the Assistant Accountant – Receivables acts as the first point of contact for all incoming funds and student billing matters. Day to day, you will process tuition payments, issue receipts, reconcile student ledgers, and resolve queries from students and other stakeholders, ensuring that every shilling is accounted for accurately and in line with institutional policy. Your work directly supports the university’s cash flow integrity and helps maintain a transparent, trustworthy financial environment during peak registration and examination periods.

Key Responsibilities

• Generate and issue billing statements for all duly registered students, ensuring charges are accurate and reflect current enrolment status.
• Receive and process MPESA payments, posting them to the correct student accounts in real time and issuing confirmation receipts.
• Verify, post, and issue receipts for payments received through cheques, direct bank transfers, and other approved channels, checking that all supporting documents are valid before processing.
• Examine third-party financial documentation presented for receipting to confirm compliance with the university’s financial policies and procedures.
• Reconcile daily receipts summaries against system records and resolve any discrepancies, while also reconciling overall student account balances.
• Participate in class spot checks and assist in verifying financial compliance during end-of-semester examinations.
• Ensure all cheques are banked promptly and that banking slips and other financial documents are stored securely and filed correctly.
• Handle student finance enquiries in person, by phone, or by email, providing clear guidance on payment status, outstanding balances, and billing issues.
• Support the finance office with additional tasks assigned by the supervisor, including ad hoc reporting and data analysis.

Requirements & Qualifications

• Bachelor’s degree in Commerce, specialising in Finance or Accounting, from a recognised university.
• Certified Public Accountant (CPA) Part II qualification or higher.
• At least one year of relevant work experience in a university or a comparable institution handling receivables, billing, or student finance.
• Certified computer skills, including proficiency in spreadsheet applications and automated financial or accounting reporting systems.
• Ability to prioritise and plan work schedules effectively while managing high volumes of transactions during peak periods.
• Strong analytical skills for developing spreadsheets, performing data analysis, and ensuring payment accuracy.
• Demonstrated integrity and ability to maintain strict confidentiality of financial and student information.
• Excellent verbal and written communication, interpersonal, and time management skills, with a strong customer-orientation mindset.

What We Offer / Why Join

This role offers the opportunity to build a solid career within an institutional finance environment, gaining hands-on experience with high-volume student receivables, digital payment systems, and compliance processes. You will work alongside a supportive team of finance professionals, with exposure to end-to-end revenue cycle operations that are essential to the university’s continued operation. The position also provides a structured work schedule and the chance to develop specialised expertise in educational finance and stakeholder service.