Administrative Lead
Posted:
Position: Administrative Lead
Date Posted: July 7, 2026
Industry: Pharmaceutical | Healthcare | Administrative Support
Employment Type: Full Time
Experience: Minimum 6 Years of Experience with High School Diploma or GED
Qualification: High School Diploma or GED
Salary: $33.12 – $55.19 per hour
Location: New York, United States, REMOTE
Company: Pfizer
Description:
Pfizer is seeking a skilled Administrative Lead to provide high-level administrative support to business leaders and contribute to the efficient operation of teams within the organization. This hybrid role is based in New York, United States, and offers an opportunity to support a global healthcare organization focused on delivering innovative therapies that improve patients’ lives.
The successful candidate will manage administrative processes, coordinate meetings, maintain confidential records, and support workflow improvements. This role requires strong organizational abilities, attention to detail, and the ability to collaborate effectively while handling sensitive information with professionalism and integrity.
Key Responsibilities:
• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the primary point of contact for administrative activities and ensure smooth team operations.
• Prepare meeting agendas, schedule appointments, and document meeting minutes for meetings and conference calls.
• Identify and implement process improvements for administrative tasks while resolving complex issues with confidentiality.
• Organize documents, maintain file inventories, and manage purchase orders through the Ariba system.
• Coordinate logistics for large meetings, off-site events, and identify cost-effective vendors for business activities.
• Ensure accuracy, quality, and timely completion of administrative tasks while managing priorities effectively.
• Support team objectives by providing guidance, sharing ideas, and taking accountability for professional development.
• Lead assigned projects, monitor resources, and contribute to achieving organizational goals.
Requirements:
• High School Diploma or GED with at least 6 years of relevant experience.
• Strong planning and organizational skills.
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, and Word.
• Excellent attention to detail and interpersonal skills.
• Ability to handle confidential documents and sensitive information.
• Strong communication and collaboration skills.
• Ability to perform office functions efficiently and deliver quality work within deadlines.
Strong knowledge of:
• Administrative operations and executive support processes.
• Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Document management, meeting coordination, and workflow improvement.
Preferred Qualifications:
• Previous experience supporting executive leadership in a global organization.
• Knowledge of the pharmaceutical industry and healthcare environment.
• Experience training team members and providing guidance.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience using AI tools such as ChatGPT or Microsoft Copilot to improve productivity and problem-solving.
Benefits:
• 401(k) plan with Pfizer matching contributions.
• Retirement savings contributions.
• Paid vacation, holidays, and personal days.
• Paid caregiver, parental, and medical leave.
• Medical, prescription drug, dental, and vision coverage
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