Administrative Assistant

Position: Administrative Assistant

Date Posted: July 8, 2026

Industry: Mental Health Services | Healthcare Administration | Crisis Support Services

Employment Type: Full Time

Experience: 2–3 Years of Experience as an Administrative Assistant or Related Position

Qualification: Associate’s Degree with Coursework in Business Administration Required; Bachelor’s Degree in Business Administration Preferred

Salary: $27.42–$32.97 per Hour

Location: United States | REMOTE

Company: Vibrant Emotional Health

Description:

Vibrant Emotional Health is seeking an organized and proactive Administrative Assistant to support the leadership team and program staff within the 988 Suicide & Crisis Lifeline. This remote position plays an important role in ensuring efficient administrative operations, executive support, and coordination across a nationwide crisis support network.

The successful candidate will provide professional administrative assistance, manage schedules, coordinate travel arrangements, support financial documentation processes, and assist with executive-level organizational tasks. This role requires excellent communication skills, strong attention to detail, and the ability to work independently while collaborating with multiple teams.

Key Responsibilities:

• Provide organized administrative support to 988 Lifeline executive leaders and program teams using established procedures.

• Manage executive calendars, scheduling, and meeting coordination.

• Support credit card reconciliation processes for executive leadership in collaboration with the Finance team.

• Collect receipts, code expenses, and reconcile monthly credit card statements using expense management platforms.

• Coordinate executive travel arrangements, including flights, accommodations, documentation, and travel packets.

• Track and organize executive travel activities using project management tools such as Asana.

• Prepare meeting notes, record minutes, and distribute information to relevant stakeholders.

• Assist with administrative projects and ensure timely completion of assigned tasks.

• Anticipate upcoming needs and proactively support leadership operations.

Requirements:

• 2–3 years of experience as an Administrative Assistant or in a related administrative role.

• Associate’s Degree with coursework in Business Administration required.

• Bachelor’s Degree in Business Administration preferred.

• Certified Administrative Professional (CAP) credential or similar certification is a plus.

• Strong ability to multitask, prioritize responsibilities, and work under pressure.

• Excellent verbal, written, and computer communication skills.

• Strong organizational, project coordination, and time management abilities.

• Ability to work effectively with executives, internal teams, external partners, and community members.

• Flexible and adaptable approach in a changing work environment.

• Ability to provide Excel work samples and writing samples during the hiring process.

• Strong knowledge of:

    • Executive administrative support, calendar management, and meeting coordination

    • Microsoft Office Suite including Word, Excel, Outlook, and Zoom

    • Travel coordination, expense management, documentation, and administrative processes

Benefits:

• Medical, dental, and vision insurance.

• Supplemental income insurance.

• Employer-paid disability insurance.

• Employer-paid life insurance.

• Flexible Spending Accounts (FSA) for medical and dependent care.

• 401(k) retirement plan.

• Comprehensive employee wellness and support benefits.