Administrative Assistant
Posted:
Position: Administrative Assistant
Date Posted: July 5, 2026
Industry: Artificial Intelligence / Finance / Investment Management
Employment Type: Full Time
Experience: 3+ Years of Experience in Administrative Support
Qualification: Bachelor’s Degree (Preferred but Not Required)
Salary: $70,000 – $80,000 USD per year
Location: New York, NY, United States, REMOTE
Company: The Voleon Group
Description:
The Voleon Group is a technology-driven investment management firm that applies advanced artificial intelligence and machine learning techniques to solve complex financial problems. With nearly two decades of industry leadership, the company operates at the forefront of AI-powered investment strategies and manages multibillion-dollar assets.
The organization is seeking a detail-oriented and proactive Administrative Assistant to support senior executives within its Research & Engineering teams. The role involves managing day-to-day administrative operations, enabling leadership to focus on strategic priorities, and ensuring smooth coordination across teams.
Key Responsibilities:
• Provide proactive administrative support to senior executives as a trusted point of contact.
• Manage complex calendars, meetings, and communications across multiple stakeholders.
• Coordinate domestic and international travel, including expense reporting.
• Plan and support meetings and events, including logistics, materials, and catering.
• Assist with tracking action items, follow-ups, and project coordination tasks.
• Improve administrative processes to enhance team efficiency.
• Handle confidential and sensitive information with discretion.
• Support colleagues, clients, and vendors as required.
• Assist with research, project coordination, and basic IT support tasks.
Requirements:
• 3+ years of experience in administrative support roles.
• Experience supporting multiple senior executives preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Familiarity with Jira, Confluence, Smartsheet, or Agile tools is a plus.
• Experience with GenAI tools is an advantage.
• Must be authorized to work in the United States.
• Bachelor’s degree is preferred.
• Strong knowledge of:
• Executive calendar and communication management
• Travel coordination and expense reporting
• Event and meeting coordination
• Office productivity tools (MS Office suite)
• Project tracking and follow-up systems
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