Administrative Assistant
Posted:
Job Description
We are seeking an experienced and well-organized Admin to handle administrative and HR-related functions in a luxury car rental company located in Business Bay, Dubai. The ideal candidate must have at least 3-4 years of experience in the luxury car rental industry, with a strong understanding of operations, HR policies, and hands-on knowledge of TARS and CRM.
Key Responsibilities:Administrative & Office Management
- Manage day-to-day administrative tasks, including documentation, correspondence, and record-keeping.
- Maintain and update customer rental agreements, fleet inventory, and internal records.
- Handle invoicing, payment tracking, and financial documentation.
- Coordinate between departments to ensure smooth business operations.
Human Resources & Compliance
- Maintain employee records, leave management, and HR documentation.
- Assist in recruitment, onboarding, and staff training.
- Ensure compliance with UAE labor laws and company HR policies.
- Support payroll processing and performance management activities.
Customer Service & Operations Support
- Respond to customer inquiries about rental services, pricing, and terms.
- Coordinate vehicle bookings, fleet availability, and logistics.
- Oversee vehicle maintenance schedules and liaise with service teams.
Software & Reporting
- Generate reports on fleet usage, employee performance, and financials.
- Ensure accurate data entry and compliance with internal policies.
Requirements:
- Minimum 3-4 years of experience in the car rental industry (luxury segment preferred) in an administrative or HR role.
- Proficient in TARS and Node systems.
- Excellent organizational and multitasking abilities.
- Strong communication skills in English (Arabic is a plus).
- Female candidates preferred (based on operational needs).
- Must be currently residing in Dubai with valid residency and documents.
Benefits:
- Competitive salary of AED 4-6K per month.
- Health insurance and UAE visa provided.
- Opportunity to grow professionally within a premium automotive company.
How to Apply:
Please send your CV to: [email protected]
Subject Line: Admin Executive Application
Job Type: Full-time
Pay: AED4,000.00 - AED5,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Experience:
- administrative assistant: 2 years (Required)
- Car Rental: 2 years (Required)
Language:
- English (Required)
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