Administrative Assistant

We are seeking an experienced and well-organized Admin to handle administrative and HR-related functions in a luxury car rental company located in Business Bay, Dubai. The ideal candidate must have at least 3-4 years of experience in the luxury car rental industry, with a strong understanding of operations, HR policies, and hands-on knowledge of TARS and CRM.

Key Responsibilities:Administrative & Office Management

• Manage day-to-day administrative tasks, including documentation, correspondence, and record-keeping.
• Maintain and update customer rental agreements, fleet inventory, and internal records.
• Handle invoicing, payment tracking, and financial documentation.
• Coordinate between departments to ensure smooth business operations.

Human Resources & Compliance

• Maintain employee records, leave management, and HR documentation.
• Assist in recruitment, onboarding, and staff training.
• Ensure compliance with UAE labor laws and company HR policies.
• Support payroll processing and performance management activities.

Customer Service & Operations Support

• Respond to customer inquiries about rental services, pricing, and terms.
• Coordinate vehicle bookings, fleet availability, and logistics.
• Oversee vehicle maintenance schedules and liaise with service teams.

Software & Reporting

• Generate reports on fleet usage, employee performance, and financials.
• Ensure accurate data entry and compliance with internal policies.

Requirements:

• Minimum 3-4 years of experience in the car rental industry (luxury segment preferred) in an administrative or HR role.
• Proficient in TARS and Node systems.
• Excellent organizational and multitasking abilities.
• Strong communication skills in English (Arabic is a plus).
• Female candidates preferred (based on operational needs).
• Must be currently residing in Dubai with valid residency and documents.

Benefits:

• Competitive salary of AED 4-6K per month.
• Health insurance and UAE visa provided.
• Opportunity to grow professionally within a premium automotive company.

How to Apply:

Please send your CV to: [email protected]
Subject Line: Admin Executive Application

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Experience:

• administrative assistant: 2 years (Required)
• Car Rental: 2 years (Required)

Language:

• English (Required)