Admin Assistant

Role Overview

This role blends general office administration with light financial duties to keep daily operations running smoothly. You will handle payment collections for taxes, permits, and other charges, verify invoices, and maintain accurate records while also supporting teams with documentation and client communication. By managing these essential tasks, you help ensure that internal processes stay organised and that other staff can focus on their core responsibilities.

Key Responsibilities

• Collect payments for taxes, permits, licenses, fees, and other official charges, issuing official receipts as needed.
• Verify the accuracy and completeness of incoming invoices and bills before processing.
• Prepare daily reports summarising cash and cheque collections, then remit funds to the liquidating officer or cashier.
• Maintain a cash book to record remittances, deposits, and petty cash transactions.
• Perform basic bookkeeping entries and update the accounting system with transaction details.
• Support various teams by filing shipping documents, invoices, receipts, contracts, and other paperwork.
• Coordinate with clients on payment schedules and order follow‑ups to ensure timely resolution.
• Oversee office equipment and supplies inventory, and assist with export/import logistics formalities including documentation and coordination with freight partners and authorities.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a closely related field.
• Basic understanding of bookkeeping and accounting procedures.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and the ability to manage time effectively.
• Good verbal and written communication skills for interacting with clients and colleagues.
• Capability to handle multiple tasks while maintaining attention to detail.
• Positive, proactive attitude and a willingness to learn new processes and tools.