Admin Assistant
Posted:
Company Details
Name:UAE Jobs
Industry:
Consulting
Website:
https://applydubaijob.com
Description:
applydubaijob.com is a trusted online job platform dedicated to helping job seekers find better career opportunities across Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, the wider UAE, and other Middle East countries. The platform provides up-to-date job vacancies from various industries, making…
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Dubai, United Arab Emirates
Closing Date:
Undisclosed
Salary:
Undisclosed
Other Pay:
Benefits
Job Category:
Administration
Job Description
Job Description
Key Responsibilities1. Shipping & Logistics Documentation Support
- Process and file critical shipping documents (bills of lading, waybills, customs declarations, delivery receipts) with 100% accuracy.
- Assist dispatch teams in scheduling pickups/delays and updating customers on shipment status via phone/email.
- Verify compliance with DOT (Department of Transportation) regulations, cross-border shipping rules, and company policies for all documentation.
- Generate weekly reports on shipment volumes, documentation turnaround times, and customer inquiry resolution rates using MS Excel.
2. Office Administration & Operations
- Manage calendars for the Office Manager and logistics team leads; coordinate internal meetings, client visits, and team training sessions.
- Handle incoming phone calls, emails, and in-person inquiries; route requests to the appropriate team members and resolve minor customer admin issues independently.
- Maintain digital and physical filing systems for customer accounts, vendor contracts, and regulatory compliance records.
- Track and restock office supplies (including PPE for warehouse staff) and coordinate with vendors to ensure timely deliveries.
Required
- High school diploma or GED; Associate’s degree in Business, Logistics, or a related field is preferred.
- 1–2 years of administrative experience, with prior exposure to logistics, shipping, or transportation operations strongly preferred.
- Proficiency in MS Office Suite (Excel for data entry/reports, Word for documentation, Outlook for correspondence).
- Strong verbal and written communication skills to interact with cross-functional teams and customers.
- Exceptional attention to detail and ability to manage multiple competing tasks in a fast-paced environment.
- Basic understanding of shipping documentation (bills of lading, waybills) and compliance regulations.
How to Apply
Submit your resume and a 1-paragraph cover letter explaining your relevant admin/logistics experience to [email protected] with the subject line: Admin Assistant Application or WhatsApp : +971504709155
Job Type: Full-time
Pay: AED2,000.00 - AED2,500.00 per month
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