Accounts Officer

Role Overview

This accounting position sits within a busy tours and travel operation, where you will manage the full cycle of invoicing, supplier payments, and day-to-day financial record keeping. Working closely with the finance team, you will ensure every transaction is captured accurately, reconciliations are completed on time, and internal spending is kept under control. Your work directly supports smooth cash flow, timely reporting, and disciplined financial processes across the business.

Key Responsibilities

• Generate and send customer invoices, then record sales transactions in the company accounting platform so that revenue is always up to date and traceable.
• Process incoming supplier invoices and staff expense claims, verify them against supporting documents, and follow up with vendors for statements, tax paperwork, and dispute resolution.
• Perform regular reconciliations for M-Pesa and accounts payable ledgers to catch discrepancies early and keep financial records aligned with actual bank and mobile-money activity.
• Track operating costs across the business, including fuel purchases, vehicle maintenance, staff imprest, and inventory movements, flagging any unusual spending for management.
• Prepare payment vouchers and facilitate the payment approval workflow, ensuring that proof of payment is issued promptly to both internal teams and external suppliers.
• Maintain a clear and organised filing system for financial documentation, enforce company financial policies, and assist with procurement approval checks.
• Support month-end closing activities by providing accurate reconciliations and transaction summaries for the finance manager.

Requirements & Qualifications

• A Bachelor’s Degree in Accounting, Finance, or a related discipline from a recognised university.
• Certified Public Accountant (CPA) Level 4 certification is mandatory.
• A minimum of two years of practical accounting experience, ideally within the tours, travel, or hospitality sector.
• Hands-on proficiency with Microsoft Dynamics 365 Business Central or a similar ERP accounting system.
• Strong numerical accuracy, methodical record-keeping habits, and the ability to spot reconciling items quickly.
• Effective communication skills for liaising with suppliers and internal staff on payment and documentation matters.