Accounts Clerk

Title: Accounts Clerk
Direct Line Reporting: Finance & Administration Manager
Industry Sector: Manufacturing & Distribution
Gross Salary Structure: Kshs. 25,000
Location: Kiambu

Strategic Objective

We are seeking a methodical and highly precise Accounts Clerk to anchor our daily financial administration and ledger integrity. Your primary focus will be to ensure the absolute accuracy of transactional records, balancing books, and maintaining pristine documentation within our fast-paced manufacturing and distribution framework. This position bridges high-volume data entry with strict compliance management; you will guide financial data from initial source documents and ledger postings through to rigorous bank reconciliations. The role demands an organized professional who understands the mechanics of fiscal accuracy and can seamlessly maintain smooth workflows across payables, receivables, and statutory filings.

Scope of Responsibilities

Financial Transactions & Ledger Precision

• Process invoices, receipts, payment vouchers, and auxiliary accounting documents with strict accuracy and timeliness.

• Systematically update and manage financial records, general ledgers, and physical/digital filing structures.

• Rigorously verify all supporting documentation before authorizing and posting transactions into the accounting software.

Ledger Balance & Cash Management

• Conduct routine bank reconciliations to guarantee complete alignment between internal books and bank statements.

• Oversee petty cash disbursements, track daily expenditures, and enforce complete accountability records.

• Investigate, track, and swiftly resolve any financial discrepancies uncovered during reconciliation cycles.

Creditor & Debitor Administration

• Monitor supplier payment schedules and conduct comprehensive reconciliations of vendor accounts.

• Trace incoming customer payments and proactively follow up on all aging outstanding balances.

• Compile and structure accounts payable and receivable summaries for leadership review.

Statutory Obligations & Reporting Support

• Assist with data collection for payroll preparation and verify internal payroll metrics.

• Process statutory deductions and prepare relevant compliance documentation in line with local regulations.

• Assist senior finance teams in drafting monthly expense summaries and closing month-end/year-end books.

Compliance Safeguards & Admin Support

• Package documents, ledgers, and transaction schedules required during internal and external audits.

• Ensure all daily operations strictly adhere to company financial policies and standard accounting ethics.

• Liaise with internal departments to streamline financial operations and address inquiries from suppliers and staff.

Qualifications & Prerequisites

Minimum Requirements

• Education: Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related academic discipline.

• Professional Certification: CPA Part IV or above is strictly mandatory.

• Experience: Minimum of 2 years of progressive experience handling commercial books, preferably within a manufacturing or distribution environment.

• Technical Toolkit: Advanced proficiency in modern accounting software and Microsoft Office suite, with exceptional mastery of Excel.

Professional Capabilities

• Financial Integrity: Deep understanding of core accounting principles, transactional workflows, and statutory compliance parameters.

• Operational Accuracy: Exceptional attention to detail, highly organized, and capable of maintaining flawless data precision under tight schedules.

• Analytical Reasoning: Strong problem-solving aptitude, capable of spotting ledger anomalies and reconciling complex account variances.

Rewards & Professional Growth

• Foundational Experience: Gain deep exposure to the operational dynamics of a large-scale manufacturing and distribution supply chain.

• Skill Advancement: Refine your technical accounting and compliance capabilities under the guidance of seasoned financial leaders.

• Structured Environment: Work within a collaborative, process-driven team that values integrity and professional growth.

Send your CV for the Accounts Clerk position, making sure to include the exact job title in the subject line of your email. Apply today and help bring accuracy and efficiency to our financial operations.