Facilities Manager

Purpose of Role:

• Carry out long-term planning for site maintenance, manage facility budgets, managing third-party contractors, and ensuring the health, safety, and well-being of a workplace’s occupants. Ensure efficient and cost-effective operations of all company facilities, including utilities, equipment, and support services.
• Function/Market Complexity: Responsible for all production sites (non-process areas) and satellite offices – 6 sites and 3 satellite offices. Will also be managing several services – catering services, cleaning, maintenance, fumigation and laundry services.
• Financial Accountability:This role will be responsible for managing and reconciling facilities budgets and driving productivity initiatives.
• Leadership Responsibilities: Manage third party suppliers and internal partners to ensure KBL workspaces are great places to work and promote environmental sustainability.

Top Accountabilities

Facilities & Infrastructure Management: ·

• Oversee day-to-day operations of all company facilities (offices, warehouses, plants, etc.) ·
• Ensure buildings and equipment are properly maintained and aligned with regulations ·
• Manage space planning, allocation, and optimization
• Coordinate repairs, maintenance, and renovations

Health, Safety & Compliance:

• Ensure compliance with occupational health and safety standards and local regulations
• Develop and implement safety policies and procedures
• Conduct regular risk assessments and safety inspections
• Support emergency preparedness and response planning in collaboration with safety leads

Vendor & Contract Management (3rd parties):

• Source, negotiate, and manage contracts for service providers (cleaning, catering, maintenance, utilities)
• Monitor vendor performance and service level agreements (SLAs)
• Ensure cost efficiency and quality service delivery
• Embed controls and compliance processes in place including close out of SPM actions, Human Rights Guidelines.

Governance, Risk, Performance Measurement & Reporting:

• Share, roll out and embed standard process in facilities activities i.e., codification across sites.
• Ensure compliance with standards and policies within facilities, own all facilities related risks in market.
• Measuring and reporting to Line Manager on facilities and portfolio performance, plus key market stakeholders
• Establishing appropriate steering groups for market within the geography and holding them to account for the governance of decisions and change projects for their market.
• Deliver sustainability targets related to waste and water, aligned to company’s ambition for offices

Qualifications, Skills and Experience:

Qualifications:

• Bachelor’s degree or equivalent experience in relevant field
• At least 7 - 10 years management experience in Facilities/IFM
• Experience in and / or a good understanding of KBL or equivalent organisation.

Skills & Experience:

• Ability to align with and influence key stakeholders with potentially conflicting priorities and to effectively communicate with/challenge senior stakeholders.
• Strong experience of managing IFM services across multiple locations – offices and sites.
• Highly self-motivated and pro-active with great communication skills
• Proven track record in an ability to work with others, both within Facilities and across an organisation.
• Proven track record in change and programme management
• Experience in the strategic management of IFM services and suppliers across markets
• Understanding of Supplier and IFM performance metrics and communication thereof
• Experience of managing Sustainability programmes/targets
• Awareness and management of Facilities risk and governance