Manager, Accounts & Reporting

Job Purpose

• To manage financial reporting, accounting, and regulatory reporting processes, ensuring timely, accurate, and compliant financial information for management, regulators, donors, and other stakeholders. The role is responsible for maintaining the integrity of financial records, supporting budgeting and financial planning, strengthening internal controls, and ensuring compliance with applicable laws, regulations, and financial reporting standards.

Key Responsibilities:

Financial Reporting

• Lead the timely preparation of periodic financial statements and accompanying notes in compliance with IFRS, ensuring submission within established deadlines.
• Oversee the preparation of accurate monthly management accounts in line with group reporting guidelines, including budget variance analysis to support informed management decision-making.
• Ensure the accurate and timely preparation of donor reports, submitting them to the Head of Finance for review within agreed deadlines.
• Prepare and submit regulatory reports to the Central Bank and other supervisory authorities, ensuring accuracy and adherence to stipulated deadlines.
• Maintain supporting schedules and reconciliations for regulatory reports and provide timely responses to regulatory queries, inspections, and examinations.

Budgeting & Financial Planning

• Collaborate with relevant departments to provide the financial data and insights required for the preparation of the annual budget.
• Support the Head of Finance in coordinating the annual budgeting process, consolidating departmental inputs and ensuring alignment with organisational objectives.
• Prepare monthly budget performance reports, highlighting variances and recommending corrective actions for management consideration.
• Assist in the preparation of financial forecasts and cash flow projections to support operational planning.

Tax & Statutory Compliance

• Ensure full compliance with all statutory requirements, including timely filing of returns and settlement of statutory obligations within prescribed deadlines.
• Prepare corporation tax and deferred tax computations, ensuring accurate and timely filing of returns and payments in compliance with the Income Tax Act.
• Monitor and ensure the prompt settlement of all financial obligations in accordance with organisational policies.
• Stay abreast of changes in tax legislation and assess their financial impact on the institution, advising the Head of Finance accordingly.

Audit Coordination

• Coordinate the statutory audit process ensuring timely completion and publication of accounts in line with group finance guidelines.
• Follow up on the resolution of all audit findings and ensure corrective actions are implemented within agreed timelines.
• Liaise with internal and external auditors to facilitate the smooth execution of the audit process, providing required documentation and information in a timely manner.

General Ledger & Reconciliations

• Perform monthly reviews of general ledger reconciliations and trial balance analyses to confirm the integrity of reported results, ensuring outstanding items are resolved within policy timelines.
• Maintain the Chart of Accounts and enforce the integrity of all system-posted transactions, ensuring accuracy and adherence to the policy guidelines.
• Manage bank accounts and oversee inter-office fund transfers, including supervision of bank and mobile money account reconciliations.

Loan Portfolio Management

• Review the loan book, loan provision reports, and impairment computations to ensure accuracy and compliance with loan provisioning policies.
• Review loan schedules for write-offs against approved cut-off criteria, ensuring timely implementation in line with regulatory and policy requirements.

 Risk & Internal Controls

• Drive the efficiency and effectiveness of financial systems, including internal controls, budget controls, and financial policies and procedures.
• Monitor adherence to internal financial controls and escalate any identified gaps or anomalies to the Head of Finance.
• Liaise with the Risk and Compliance teams to ensure financial operations align with the institution\'s risk management framework.
• Periodically review finance and accounting policies and procedures and recommend updates to reflect evolving business needs, current IFRS standards, and applicable laws and regulations

 Systems & Process Improvement

• Continuously identify opportunities for operational and systems improvements within the finance function and present recommendations to the Head of Finance.
• Participate in the adoption and optimisation of financial technology systems, including ERP and core banking platforms, to enhance reporting accuracy and operational efficiency.
• Collaborate with the IT department to ensure the integrity, security, and reliability of financial data systems.

Team Supervision & Development

• Supervise and mentor staff, ensuring work is completed accurately, on time, and in accordance with set standards.
• Support the onboarding and training of new finance team members to build team capability and ensure operational continuity.

Safeguarding Responsibilities

• Support the implementation of safeguarding policies and promote a safe working environment.
• Ensure safeguarding standards are incorporated in Accounts and reporting activities and processes.
• Responsible for ensuring team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 Educational & Experience Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• CPA/ ACCA (Desirable)
• Minimum 5 years\' progressive experience in financial reporting, accounting, audit, and regulatory compliance, including experience in a supervisory or leadership role.
• Experience preparing IFRS-compliant financial statements, management accounts, and regulatory reports.
• Experience managing audits, statutory compliance requirements, and internal control processes.
• Experience working with accounting, ERP, and/or core banking systems in a regulated environment.
• Experience in financial services, banking, microfinance, fintech, SACCOs, or a similar regulated industry is preferred.

Required Competencies:

• Strong knowledge of IFRS and financial reporting standards.
• Strong understanding of accounting principles and financial controls.
• Knowledge of tax, statutory, and regulatory reporting requirements.
• Financial analysis and reporting skills.
• Budgeting and forecasting skills.
• Advanced Microsoft Excel skills.
• Strong attention to detail and analytical ability.
• Experience with ERP and core banking systems.
• Effective communication and stakeholder management skills.
• High integrity and professionalism.