Work Order Scheduler
Posted:
Position: Work Order Scheduler
Date Posted: June 10, 2026
Industry: Facilities Management / Maintenance Operations / Administrative Support
Employment Type: Full Time
Experience: Minimum 2 Years of Administrative Experience Required
Qualification: High School Diploma or Equivalent Required
Salary: Up to $29.27 per hour
Location: United States, REMOTE
Company: Mosaic Talent Consulting (Employer: Facilities & Maintenance Management Client)
Description:
Mosaic Talent Consulting is connecting qualified candidates with a leading employer in the maintenance and facilities management sector. The organization specializes in supporting large-scale operational environments where efficiency, safety, and structured maintenance planning are essential.
The company is seeking a detail-oriented Work Order Scheduler responsible for managing and monitoring maintenance work orders using specialized systems. This role plays a key part in ensuring smooth maintenance operations, accurate scheduling, and effective coordination between teams. The position also involves supporting preventative maintenance programs and assisting with emergency work order processes when required.
This opportunity is ideal for individuals who are organized, reliable, and capable of working in a fast-paced environment while maintaining high levels of accuracy and professionalism.
Key Responsibilities:
• Generate, manage, and monitor maintenance work orders using MAXIMO or similar systems
• Update preventive maintenance schedules and job plan data, including hazardous equipment records
• Support configuration changes and permit processes for maintenance-related projects
• Assist in emergency work order handling and operational support as needed
• Train staff on work order systems and maintenance procedures
• Maintain communication with management regarding maintenance activities and updates
• Ensure accurate documentation and tracking of all maintenance operations
• Support continuous improvement of work order processes and systems
• Collaborate with teams to ensure timely completion of maintenance tasks
Requirements:
• High School Diploma or equivalent required
• Minimum 2 years of administrative or operational support experience
• Strong attention to detail and ability to manage multiple tasks
• Ability to work independently and meet deadlines under pressure
• Strong customer service and communication skills
• Basic knowledge of maintenance or facilities management processes preferred
• Strong knowledge of:
• Work Order Management Systems (MAXIMO preferred)
• Preventive Maintenance Scheduling
• Facilities Operations Support
• Data Entry and Record Management
• Administrative Coordination
• Task Prioritization and Workflow Management
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