Medical Records Officer

Key Responsibilities

• Maintaining Patient Records
• Cataloguing and maintaining proper patient records OP/ IP.
• Ensuring systematic filing of all patient records to allow for easy retrieval 
• Ensuring the security of medical records to ensure that confidentiality is maintained.
• Maintaining a log of all files that are requested noting which department / Manager they have been dispatched to, the date and ensures / follows up for their return.
• Retrieving and dispatching patient cards / files as and when required. 
• Ensuring that archiving of old files is done.
• Ensure proper disposal of medical records per the organization’s policies.
• Prepare and maintain periodic Ministry of Health reports
• Keep statistics of cost of treatment, top disease patterns.
• Maintaining, recording, analyzing, interpreting and disseminating data on specific cases which will be used prepare statistical reports (monthly, quarterly and annual) on patient statistics per location, disease trends, mortality, bed occupancy)
• Compiling the Annual Health Statistical Report. 
• Any other duty as assigned by your supervisor in line with the job description. 

Person Specification

• Degree in Health Records and Information Technology.
• Valid licence from the Health Records and Information Managers Board.
• At least 3 years work experience in a hospital setting.
•  Excellent interpersonal and communication skills.
•  Attention to detail.