Filing Clerk M/F

Mission Description                      

• Receiving operations files from manifest team and maintain logs of received files
• Ensure that the files are sequentially placed on the shelves.
• Receiving gate passes from the gate pass team.
• Checking the gate pass documents to ensure that all the proper documents have been attached before filed.
• Digitally archiving the gate pass in the TEMBO system, while maintaining the laid down procedures for digital archiving.
• Physically archiving the gate passes in the relevant operations files.
• Receiving and checking of Empty transporter interchange from the transporters [maintain a log]
• Alerting management if interchange has charges that may expose the company to charges from the depots.
• Filing of the Empty interchanges sequentially
• Assist staff to clear IOU's whenever same is requested
• Ensuring KPA invoices when received from the operations team are filed in the relevant files
• Maintain and safe-guard stationery of the company.
• Ensure request for stationery is done in a timely manner.
• Maintain log of stationery out and in.
• Assist during audit season by procuring files and keeping log of files in and out.
• Keep track of files when transfers outside the filing space needs to be done.
• Any other role that management might deem to advise.

Profile

• Diploma in Business Administration/Records Management or related field.
• Knowledge of TEMBO archiving system.
• 2 years' experience in a similar role.