Supply Chain Officer – NGO

Position Title: Supply Chain Officer – NGO

Direct Line Reporting: Product Operations Director

Industry Sector: Procurement Jobs

Gross Salary Structure: Kshs. 120,000 – 130,000

Location: Nairobi

Role Overview

We are seeking a highly organized, strategically minded Supply Chain Officer to orchestrate our procurement framework and optimize our central logistics pipelines. Your primary mandate is to manage the end-to-end movement of raw materials and finished goods, balancing cost-efficiency with absolute operational reliability. This position bridges rigorous compliance auditing with hands-on team leadership; you will oversee our regional resource hub workflows, guiding materials from international supplier sourcing and freight customs clearance through to final distribution audits. The role calls for a meticulous logistics manager who understands downstream supply chain architectures and can seamlessly mitigate pipeline risks to support our community-focused empowerment initiatives.

Areas of Accountability

Procurement Operations & Vendor Management

• Source, vet, and negotiate commercial terms with suppliers for raw inputs, production materials, and core operational kits.

• Analyze incoming competitive quotations, compile detailed commercial evaluations, and recommend fiscally prudent procurement options.

• Process formal Purchase Orders and maintain complete, unassailable documentation trails across the entire acquisition lifecycle.

• Collaborate with finance departments to validate vendor invoice schedules, reconcile accounts, and support monthly financial reporting.

• Monitor supplier delivery timelines, production milestones, and adherence to technical manufacturing specifications to reduce lead times.

International Shipping & Freight Coordination

• Coordinate local transport networks and complex international shipping freight solutions for inbound and outbound materials.

• Liaise with external freight forwarders, clearing agents, and port authorities to ensure swift, hassle-free customs clearance.

• Verify, manage, and safeguard all maritime, air, and overland shipping manifests, certificates of origin, and tax documentation.

• Isolate potential shipping delays or transit bottlenecks early, enacting proactive routing changes to insulate operational continuity.

Inventory Control & Strategic Hub Supervision

• Oversee the end-to-end warehousing models, material handling protocols, and stocking systems managed by the hub coordinator.

• Conduct strict reviews of regular inventory statements, verifying that digital asset logs perfectly match physical stock counts.

• Set min-max stock parameters and coordinate responsive replenishment strategies to prevent sudden material shortages or costly overstocking.

• Lead comprehensive quarterly stock counts alongside finance managers to eliminate discrepancies and maintain absolute ledger accuracy.

• Supervise, mentor, and guide resource hub coordinators, mapping out efficient daily workflows and assessing operational execution speeds.

Compliance Documentation & Performance Metrics

• Build, structure, and maintain neat physical and digital filing cabinets for all shipping licenses, procurement audits, and warehouse logs.

• Formulate and present data-driven periodic metrics tracking critical variables such as order fulfillment rates, warehouse turnarounds, and supplier reliability.

• Uphold strict internal control standards, ensuring every material movement complies perfectly with organizational bylaws and external regulatory rules.

Skills & Experience Required

Minimum Entry Criteria

• Academic Foundation: Bachelor’s Degree or Higher National Diploma in Procurement, Supply Chain Management, Logistics, Business Administration, or an equivalent corporate discipline.

• Professional Track Record: Minimum of 3 years of progressive, hands-on experience covering procurement, international shipping coordination, inventory systems, or warehousing workflows.

• Sector Exposure: Experience navigating supply chains within non-governmental organizations (NGOs), donor-funded projects, manufacturing setups, or large-scale distribution plants is highly advantageous.

• Professional Bodies: Valid registration or membership with KISM, CIPS, or matching supply chain networks will be a distinct advantage.

Core Competencies

• Logistical Intelligence: Advanced understanding of freight clearing procedures, custom tax treatments, international trade terms, and inventory forecasting.

• Operational Leadership: Proven ability to supervise junior personnel, manage cross-departmental operations, and align hub workflows with corporate goals.

• Analytical Precision: Exceptional attention to detail, capable of managing overlapping timelines, auditing raw metrics, and formulating quick problem-solving fixes.

• Physical Adaptability: Comfortable with the dynamic nature of a logistics resource center, including occasional field visits and the physical verification of stock materials.

What We Offer

• Purpose-Driven Impact: Lead a vital operational hub that directly powers sustainable health, education, and dignity solutions across the region.

• Operational Autonomy: Take complete charge of a critical supply pipeline, with the room to introduce modern logistics tech and tracking systems.

• Strategic Career Scale: Elevate your project management and international procurement skillsets within a highly structured corporate NGO ecosystem.

Send your CV for the Supply Chain Officer – NGO position, making sure to include the exact job title in the subject line of your email. Apply today and help bring energy and growth to our sales operations.