DUTIES AND RESPONSIBILITIES

Tender Identification & Analysis

• Continuously monitor tender portals, IFMIS, PPIP, newspapers, and other sources for new tender opportunities.
• Conduct thorough evaluation of tender documents to determine eligibility, scope, and feasibility.
• Provide timely reports to management on upcoming opportunities and deadlines.

Bid Documentation & Compliance Management

• Prepare, review, and assemble all required tender documents in compliance with the tender requirements.
• Ensure all technical, financial, and legal documents meet statutory and organizational standards.
• Maintain accurate and up-to-date tender documentation records.

IFMIS/PPIP Operations

• Operate and update tenders in IFMIS and PPIP systems as required.
• Track tender submission status and respond to clarifications or queries from clients or procuring entities.

Submission Tracking & Deadline Control

• Maintain a tender submission calendar to track deadlines and submission status.
• Coordinate with internal teams to ensure timely approval and submission of bids.
• Follow up with clients or tendering authorities on the status of submitted tenders.

Reporting & Administration

• Prepare regular reports on tender sourcing, submission outcomes, and pipeline status.
• Provide administrative support for the procurement and business development teams as needed.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• 4–5 years of experience in tender sourcing, bid preparation, or procurement support.
• Strong knowledge of tendering processes and regulations in Kenya.
• Proficiency in IFMIS and PPIP systems.
• Excellent organizational and time management skills with attention to detail.
• Strong analytical and communication skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).