The main purpose of this position is to provide support to Finance Department in managing Accounts Payable Functions and ensuring compliance to regulatory requirements.

Key Roles & Responsibilities:

• Review supplier invoices for accuracy and relevance before keying in the invoice to the financial system.
• Review supplier invoices for accuracy and relevance before making payments.
• Make payments to suppliers in a timely manner.
• Reconcile supplier statements and resolve supplier issues.
• Code payments to appropriate Funds Code
• Capture payments/transactions in the Financial system.
• Manage staff travel advances and review expense reports for accuracy, relevance of supporting documents and proper coding.
• Work with Field staff guiding them on how to do proper expense reports.
• Prepare petty cash reconciliations and other Balance sheet reconciliations at the end of every month or periodically as the case maybe.
• Maintain books of account to trial Balance level- Cash books, Accounts payables\receivables, general ledgers and other sub ledgers.
• Manage statutory deductions and remit them to the relevant authorities within deadlines (PAYE, NSSF, NHIF, WHT etc)
• Timesheets managements – conduct preliminary review of time portal entries to ensure all timesheets are in and that are free of general errors before a final review by program managers
• Work with HR to ensure time portal vacation entries reconcile with physical records and analysis maintained by Hr.
• Review of Motor Vehicles mileage logs ensuring proper operation of the logs.
• Assist during Audits and other reviews in pulling out documents required by internal/external Auditors.
• Process M-pesa payments
• Work with procurement to develop a supplier database.
• Work with procurement to ensure all supplier agreements are in place.
• Work with finance to develop various analyses as may be guided from time to time.
• Work with Finance on fixed assets.
• Label Files and documents in a sequential order.
• Other responsibilities assigned by the Senior Accountant.

 Required Skills, Knowledge, Experience and Abilities:

• University degree (Bcom/Finance) and CPA II or
• CPA finalist and undertaking the degree course
• At least 2 years’ experience working in a busy accounts department
• Familiar with computerized accounting programs, Knowledge of NAV or Dynamic Business Central would be an added advantage
• Accurate, thorough, able to meet deadlines
• Maintain high levels of confidentiality in relation to sensitive and confidential financial information and decisions.