Job Title: Office Administrator

Company: Durham International Schools

Location: Nairobi, Kenya

Industry: Education Management

Category: Administration, Secretarial

Education: Degree or Diploma

Employment Type: Full-time

Salary: To be discussed during the interview

Job Summary

We are looking for a highly organized and detail-oriented Office Administrator to join our dynamic team in Nairobi, Kenya. The ideal candidate will manage daily administrative operations, ensuring the office runs smoothly and efficiently.

Key Responsibilities

• Coordinate and oversee office administrative functions and activities.
• Manage correspondence, including emails and phone calls.
• Organize and maintain filing systems, both electronic and physical.
• Schedule and coordinate meetings, appointments, and events.
• Assist in the preparation of reports, presentations, and data entry tasks.
• Maintain office supplies inventory and order new supplies as needed.
• Ensure the office is tidy and organized, providing a professional environment.
• Support the management team with additional administrative tasks as required.
• Safeguarding and Promoting the Wellbeing of students and the Durham Community:
• Maintain up to date student records including emergency contacts and medical records
• Coordinate the School’s Co-curricular Activities programme
• Liaise with the co-curricular providers, e.g. swimming, ballet, chess, sports, etc to keep them informed of term dates, changes in schedules, etc.
• Arrange school visits and tours by prospective parents in conjunction with the Admissions Manager
• Assist with the arranging of Open Days including all correspondence and catering arrangements
• Complete forms required by parents for governmental and other purposes e.g. the Pupil Pass.
• Liaise with the catering department regarding events and functions
• Liaise with the Facilities department regarding bus schedules
• Coordinate all risk assessments for class visits and other outings 
• Coordinate the School’s Co-curricular Activities programme

Requirements

• Degree or Diploma in Business Administration, Office Management, or a related field.
• Proven experience in an administrative role, preferably within the education sector.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Personal Qualities

• Excellent written and verbal English communications skills
• Experience in a multicultural, high performance, educational environment
• Competent in a management information system like iSams
• Fully conversant with all aspects of data protection.

Perks and Benefits

• Competitive salary package discussed during the interview.
• Opportunities for p development and growth.
• Collaborative and supportive work environment.
• Access to educational resources and training.
• Health and wellness benefits.

Join Our Team

If you are a motivated and proactive individual with a passion for education and administration, we encourage you to apply for the Office Administrator position at Durham International Schools. Be part of an institution that values innovation, excellence, and community.