Key Accountabilities:

Business Management 50%

Strategic Sourcing & Tendering

Lead RFQs/RFPs and sourcing events for this category,

Develop tender documentation, evaluation criteria, and supplier scorecards.

Coordinate technical and commercial evaluations with user departments.

Recommend suppliers for approval in line with governance threshold

Contracting & Vendor Selection

Work with Legal to negotiate contracts ensuring terms mitigate risks and align with Bank interests.

Ensure contract accuracy, enforceability, and timely approvals.

Conduct vendor selection in line with policy, due diligence, and compliance requirements.

Supplier Onboarding & Relationship Management

Conduct onboarding for newly selected suppliers (registration, due diligence, KYC, etc.)

Monitor supplier compliance with contractual obligations, SLAs, and KPIs.

Hold regular performance reviews and document supplier performance issues.

Resolve service delivery gaps in collaboration with suppliers and internal stakeholders

Contract Lifecycle & Spend Management

 Maintain a register of contracts with renewal/expiry alerts.

 Ensure timely renewal or re-tendering to avoid supply disruptions.

Tracks spend against contracts and highlight variances or risks.

Keep contract records up to date and audit ready.

Requisition, PO & Fulfilment Support

Convert approved requisitions into POs in the e-procurement system (e.g., Coupa).

Follow up on deliveries and services for branches and departments.

Escalate delays, quality issues, or non-conformance to Category Manager.

 Ensure timely GRN confirmation and support payment processing.

Cost, Risk & Compliance 30%

Monitor and control all work flow ensuring all requests received from the business are actioned to meet designated deadlines.

Ensure that requests received are in order in all aspects to facilitate compliance with sourcing procedures.

Manage medium/long-term relationships with suppliers

Appraise and recommend selection of suppliers and service providers to ensure that the Bank is leveraging it’s purchasing power

Ensure compliance to the Group Procurement policy , ABC policies, ABKE procurement policy and CBK guidelines.

  Deliver savings targets, cost avoidance, and process efficiencies for this category.

Stakeholder Management / Service Delivery 10%

Develop and agree service level agreements with internal customers

Develop and manage strategic long-term relationships with major suppliers to maintain quality service to the bank

Monitor achievement of SLAs by suppliers and ensure that SLAs with internal customers are met

Undertaking negotiations with suppliers for goods

Develop and deliver appropriate sourcing strategies

Use/modify suitable standard forms of contracts to govern commercial activity

Partner with internal stakeholders (Branches & R, IT,) to understand requirements and align sourcing with operational needs.

Self-management 10%

Pursue self-development to increase personal effectiveness, acknowledging strengths and areas for development.

Categories Managed

Stationery: Cheque books, plastic cards, office supplies, controlled & general office stationery

Courier & Car Hire Services: Inter-branch, same-day, long-term and ad hoc hires

Consumables: Tea, milk, bread, sugar, toiletries

Small Equipment: Note counters, cheque scanners, card printers

General Services: Cleaning, sanitary bins, waste disposal, grounds maintenance, small repairs

Outsourced Support Services: Auctioneers, debt collectors

Qualifications

Bachelor's degree and Professional qualifications