Industry: Medical,
Gross Salary: Kshs 50,000-80,000

Our client is a leading provider of laboratory and field-testing solutions in East Africa. They are looking for an enthusiastic Operations Assistant – Purchasing and Supply Chain to join their team, you will be responsible for handling the administrative responsibilities which include support to the procurement and logistics team.

Responsibilities and Duties:

Purchasing and Procurement:

• Source and evaluate suppliers to ensure quality, price competitiveness, and reliability.
• Day-to-day support and coordination for all procurement arrangements with suppliers and partners.
• Prepare purchase orders and track them to ensure timely processing.
• Negotiate with suppliers on pricing, terms, and conditions to maximize value.
• Maintain and update supplier records, including pricing agreements and performance evaluations.
• Monitor market trends to identify new purchasing opportunities and cost-saving measures.

Supply Chain Coordination:

• Manage the end-to-end supply chain for imported equipment and consumables, including customs clearance and logistics.
• Work closely with shipping agents and freight forwarders to coordinate timely and cost- efficient delivery of goods.
• Monitors material transported and delivered for timeliness and legality.
• Clerical work, including preparing, proofreading, and editing documents, correspondence, and reports for the logistics department or assigned.
• Maintain accurate inventory levels to ensure availability without overstocking or incurring unnecessary costs.
• Resolve issues related to delays, damaged goods, or incorrect shipments. Operations
• Assistant Purchasing and Supply Chain 2025OPS01 Only applications via the form in the link at the bottom are accepted
• Preparing shipping documents such as Commercial Invoice, Packing Lists, and GRN, etc., for ongoing shipments and projects.
• Develop and implement strategies to streamline supply chain processes.

Documentation and Compliance:

• Prepare and maintain accurate documentation, including invoices, delivery notes, and customs clearance forms.
• Ensure compliance with import/export regulations and company policies.
• Coordinate with internal teams to ensure proper documentation for payments and audits.
• Provides support in the maintenance of electronic filing systems for administrative documentation that guarantees swift retrieval of requested documents.

Customer and Supplier Relations:

• Liaise with suppliers and internal teams to address queries and resolve discrepancies in a timely manner.
• Provide updates to stakeholders on procurement and delivery schedules.
• Foster and maintain strong relationships with suppliers to ensure reliable partnerships.

Qualifications:

• Diploma or bachelor’s degree in supply chain management, Procurement, Logistics, or a related field. Experience:
• Minimum 2-3 years of experience in purchasing and supply chain management,
• preferably in the importation and distribution sector.
• Familiarity with customs clearance processes and logistics coordination.
• Proficiency in procurement software and inventory management systems.
• Strong knowledge of supply chain best practices and import/export regulations

How to Apply

Gross Salary: Kshs 50,000-80,000

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Operations Assistant – Medical) to [email protected] before 27th March 2025

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying