You will be responsible for:

• Supporting the  Wikimania 2025 Core Organizing Team with the facilitation  and coordination of scholarships awarded to individuals for attending Wikimania 2025 in Nairobi. 
• Supporting communication with successful scholars on requirements needed for travel, visas and accommodation
• Communication and coordination with scholars on volunteer role opportunities at Wikimania. Previous experience working with volunteers is expected. 
• Attending Scholarship coordinating weekly call on every Tuesday 06:00 pm EAT and Core Organizing Team weekly call on 7 pm EAT.
• Building the FAQ for guidance of answering potential inquiries
• Answering any ad hoc questions with guidance from the Senior manager and the  Core Organizing Team
• Collaborating in the making of and sending out a ‘Wikimania Guide for Attendees’ to give essential and helpful information about when they arrive, Singapore customs and culture and their time at the event.
• Attendance at Wikimania 2025 to support scholars while they are at the event with queries and questions. Dates are August 6th to 9th. 
• Post event evaluation, reporting and review of the scholarship process

You will be expected to:

• Attend Core Organising Team or sub committee meetings sometimes at weekend and evening, to work through action items and updates
• Support the Scholarship sub committee with any necessary admin work and coordinating the committee’s work and facilitate some of the work including internal and external communications
• Contribute to post event surveys and debriefs
• Working with the event team to help develop the content for and facilitate training and information sessions
• Attend pre event training for all event support that will be on site at the event 
• Help manage documents via Google Docs and spreadsheets
• Work with volunteers on keeping information up to date on the Wikimania pages and communication channels regarding Scholarships 
• Help to liaise arrival and departure of volunteers with designated local agents.
• Help coordinate scholars volunteering activities during the event including helping to organize the volunteer rotes  during Wikimania  and being there at the event to help with any last minute changes or trouble shooting