DUTIES AND RESPONSIBILITIES

Administrative Support:

• Provide comprehensive administrative assistance to senior management and other departments.
• Manage office correspondence, including emails, phone calls, and physical mail.
• Handle travel arrangements and accommodation bookings for staff and guests.

Scheduling & Calendar Management:

• Organize and maintain the company’s appointments, meetings, and events.
• Coordinate with other departments and stakeholders to ensure meetings are scheduled efficiently.
• Arrange conference calls and virtual meetings, ensuring all parties are informed and prepared.

Document Management:

• Write, format, and proofread company documents including reports, memos, and letters.
• Maintain and organize files, both physical and digital, ensuring all important documents are easily accessible.
• Handle confidential information with discretion and integrity.

Office Logistics & Coordination:

• Maintain office supplies and ensure the office environment is well-organized and presentable.
• Assist with onboarding new employees, preparing their workstations, and conducting orientations.
• Manage the logistics of office operations, including liaising with service providers (e.g., cleaning services, office maintenance, etc.).

Communication:

• Ensure seamless internal communication between departments.
• Handle customer inquiries and maintain professional communication standards.
• Support the HR department in preparing internal communications and employee engagement activities.

Other Administrative Duties:

• Support the preparation and coordination of company events and meetings.
• Assist with basic financial administrative duties such as invoicing, processing expense claims, and maintaining petty cash records.
• Perform any other duties as required by management to ensure the smooth operation of the office.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Business Administration or a related field
• A minimum of 3 years of proven experience in an administrative role, preferably as an Admin Assistant in a busy organization
• Strong organizational skills and attention to detail
• Excellent communication skills (both written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work under pressure and prioritize tasks effectively