HR ASSISTANT JOB DESCRIPTION

Crawford International School is seeking to hire HR Assistant who will: -

• Provide human resources support to Human Resource department functions.
• Adhere to all laid out Policies and Procedures within the department and the Company as a whole.
• Maintain compliance to employment laws and regulations and uphold ethical standards.

Duties and Responsibilities:

Recruitment and Onboarding

• Assist in job postings, screening applications and coordination interviews.
• Assist in facilitation of onboarding of new hires, including organization orientation sessions and preparing necessary documentation.
• Ensure all necessary work visas, permits and background checks are completed for Expatriates staff.

Employee Records Management

• Maintain accurate and confidential employee records, ensuring compliance with Data protection regulations.

Employee Relations Support

• Address basic employee inquiries regarding school policies, benefits and payroll.
• Support Human Resource Administrator in organizing Staff meetings, workshops and team building events.
• Provide administrative support for employee disciplinary actions and grievances needed.

Benefits and Administration

• Assist employees with enrollment and questions regarding health insurance, retirement plans and other benefits.
• Coordinate with benefits providers to handle any issues or updates.

Payroll support

• Assist in payroll preparation by providing relevant employee information and resolving any discrepancies.
• Track and manage time off requests and maintain attendance records.

Compliance and Policies Adherence

• Assist in ensuring Company polices are updated and compliant with Kenya Labour Laws.
• Help to implement and monitor HR policies and procedures to ensure a positive work environment.

General Administrative Support

• Assist with filing, document preparation and other clerical tasks as needed.
• Help organize Staff events including training sessions, recognition programs and social gatherings.
• Deputize duties and responsibilities of Human Resource Administrator in her absence.

Minimum requirements and Competencies

• Bachelor’s degree in Human Resources, Business Administration or Higher National Diploma in Human Resource Management/Certified Human Resource Professional (CHRP).
• 3 Years of experience in HR operations.
• Member of IHRM with a valid IHRM HR Practicing License.
• Strong organizational and time management skills.
• Excellent written and verbal communication, attention to details and accuracy.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS System.
• Good understanding and knowledge of Labour Laws.
• High level of integrity, confidentiality and professionalism.
• Adaptable and able to work with diverse cultural backgrounds.
• Team oriented, problem-solving skills and proactive approach to work.

Close of business on 20th December 2024.