Procurement and Administration Officer
Women's Empowerment Link
2023
Nairobi
Managed procurement and administrative processes across eight donor-funded projects, ensuring compliance and efficient resource allocation
Maintained internal inventory and supply management, reducing procurement delays and optimizing stock availability
Resolved invoice discrepancies, late deliveries, and material replacements, improving supplier efficiency and procurement turnaround time
Developed and implemented personnel records management systems, improving data accuracy and accessibility
Led wellness initiatives for staff, boosting workplace morale and employee
engagement by 35%
Strengthened interdepartmental collaboration by serving as the liaison between administration, finance, communications, and program teams
Streamlined office operations, reducing administrative redundancies and improving
organizational efficiency
Trained and supervised interns and volunteers, enhancing workforce competency and knowledge retention within the organization
Planned and coordinated logistics for board meetings and key stakeholder
engagements, ensuring seamless execution of high-level discussions
Managed office petty cash, procurement transactions, and contract processing, ensuring financial accountability and operational integrity
Spearheaded digital meeting coordination, facilitating seamless Zoom engagements between staff, partners, and donors
Conducted supplier screening and prequalification, ensuring procurement of high-quality goods and services while optimizing costs
Negotiated contracts with vendors, securing favorable terms and reducing
procurement expenses by 20%
Strengthened supplier relationships, improving service delivery and ensuring
consistent supply chain performance
Maintained updated market pricing structures and industry trends, improving
procurement decision-making and budget accuracy
Developed and implemented strategic procurement policies, optimizing cost control and improving compliance with donor regulations
Managed and updated a comprehensive database of prequalified suppliers, enhancing procurement efficiency and supplier accountability
Ensure full compliance with procurement procedures, maintaining accurate and up to-date records for audit and reporting purposes
Led annual stock-taking and asset management initiatives, improving inventory accuracy and reducing losses by 15%
Analyzed and reported on procurement operations, identifying efficiency gaps and implementing solutions to enhance performance
