Temporary Finance Officer

Role Overview

The Temporary Finance Officer will manage day-to-day finance activities for the Evaluation of Integrated Services (EIS) Study Project, from checking payment requests and preparing payroll to monitoring expenditure and maintaining complete records. This role helps ensure project funds are accurately tracked, financial decisions are based on timely information, and transactions meet CHAK, donor and statutory requirements.

Key Responsibilities

• Prepare monthly management reports, expenditure analyses and budget burn-rate updates; review budget use, investigate variances and contribute to forecasts.
• Compile monthly payroll for research assistants, check supporting documents, calculate statutory deductions and submit payroll schedules for review.
• Manage M-Pesa bulk-payment operations, including account replenishment, balance monitoring and reconciliation of payments against approved schedules; follow up on failed, outstanding or discrepant transactions.
• Check and process payment requests for suppliers, staff and consultants, including invoices, imprests, advances and claims, confirming that required documentation is complete.
• Prepare month-end journal entries and accounting schedules for review and approval, and keep relevant registers up to date.
• Organise physical and electronic finance records, scan and upload documents to the Doc IT system, and ensure files can be retrieved for review or audit.
• Check transactions against approved budgets, CHAK procedures, donor conditions, statutory obligations and internal controls; raise unsupported costs, discrepancies or potentially ineligible expenditure.
• Coordinate with the project team, Finance Officer, Payroll Accountant, Procurement and IT teams; support biometric registration and verification for field events in the CHAK Finance System and help ensure claims reach payment promptly.

Requirements & Qualifications

• Bachelor’s degree in Finance, Accounting or a related field.
• Current CPA qualification or an equivalent professional certification.
• At least three years of relevant finance experience in a busy finance or grants office, including support for multiple projects.
• Practical understanding of NGO financial management, project-cycle processes, donor rules and statutory compliance.
• Experience with donor financial reporting, including expenditure reports, human resources for health (HRH) reporting and VAT matters.
• Strong capability in financial reporting, budget monitoring, expenditure analysis, reconciliations, payroll, statutory deductions, journals and payment processing.
• Proficiency with financial software and strong document-management skills; experience with Microsoft Dynamics 365 Business Central or NAV is an advantage.
• High standards of accuracy, integrity and accountability, with sound analytical and organisational abilities and careful attention to detail.
• Clear communication and coordination skills, a collaborative approach, and the ability to meet tight deadlines.
• Fluency in written and spoken English.

Application Procedure

Kindly send your application using this link https://recruitment.chak.or.ke/ by attaching your cover letter, CV and copies of certificates.
Please note, the attached documents should not exceed more than 2MBs to ensure successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of any challenges using the application link provided, please write to us on [email protected] stating the specific challenges experienced then apply through the email.

Applications will be reviewed on a rolling basis until a suitable candidate is engaged. Early applications are therefore encouraged.

The closing date for receiving all applications is 3rd November 2026