Receptionist + Admin / HR Associate

Flash Engineering and Contracting LLC is hiring a Receptionist + Admin to join its Abu Dhabi office. The role will serve as the first point of contact for clients and visitors while supporting smooth administrative and office operations.

OnTime UAE is also looking for an HR Associate to manage HR operations, employee documentation, workforce coordination, and administrative activities. The ideal candidate should have relevant HR experience with strong organizational and communication skills.

Key Responsibilities:

• Manage front desk operations, phone calls, and visitor coordination.

• Handle office correspondence, documentation, and administrative records.

• Provide administrative support to internal teams.

• Coordinate office supplies, meeting rooms, and daily office requirements.

• Maintain employee records, HR files, and master data.

• Support employee onboarding and offboarding processes.

• Coordinate visa, Emirates ID, medical, insurance, attendance, leave, and payroll-related activities.

• Handle employee queries, grievances, HR documentation, letters, warnings, and certificates.

• Coordinate with Operations, Accounts, PRO, and Camp teams.

• Prepare HR reports, MIS updates, and ERP records.

Requirements:

• 1–2 years of relevant UAE experience for Receptionist + Admin role.

• 2+ years of relevant HR Operations experience for HR Associate role.

• Bachelor’s degree in HR, Business Administration, or related field.

• UAE or home-country HR experience is acceptable.

• Experience in manpower supply, outsourcing, recruitment, or workforce environments is preferred.

• Excellent communication and interpersonal skills.

• Strong organizational, multitasking, and coordination abilities.

• Good knowledge of MS Excel and Word.

• Strong follow-up skills with ability to manage multiple tasks.

• Immediate availability to join is preferred.