Receptionist

Role Overview

You will be the welcoming face of our Jebel Ali office, responsible for creating a positive first impression for every visitor, client, and employee who walks through the door. Day to day, you will manage the front desk, keep the reception area polished, handle incoming calls and inquiries, and support the wider team with essential administrative coordination. This role matters because it keeps the office running smoothly and reflects the professionalism that our business expects in a fast-paced project-driven environment.

Key Responsibilities

• Greet and welcome visitors with a warm, professional demeanour, notify the appropriate staff member, and issue visitor passes as required.
• Answer incoming calls promptly, direct callers to the correct person or department, and take accurate messages when the intended recipient is unavailable.
• Handle general email and in-person inquiries, providing clear and courteous responses or redirecting them to the relevant team member.
• Maintain the reception area and meeting rooms in a tidy, organised state, ensuring they are always ready for appointments and conferences.
• Manage meeting room bookings, coordinate schedules, and prepare small logistical details such as refreshments or presentation support when needed.
• Receive, sort, and distribute daily mail, parcels, and courier deliveries, keeping records of sent and received items.
• Support the administration team with basic clerical tasks such as data entry, document printing, filing, and maintaining office supplies at the front desk.
• Follow office security and confidentiality procedures, maintaining visitor logs and reporting any suspicious activity to the appropriate supervisor.

Requirements & Qualifications

• 2–5 years of proven experience as a receptionist or front desk officer, preferably in a corporate or client-facing environment.
• Excellent verbal and written communication skills in English; fluency in Arabic or Chinese/Mandarin is an added advantage.
• Strong interpersonal skills with a telephone-friendly voice, professional appearance, and a pleasant, confident personality.
• Good working knowledge of Microsoft Office applications, especially Outlook, Word, and Excel.
• Solid organizational and multitasking skills, with the ability to prioritise tasks and remain composed under pressure.
• Prior experience in the UAE is preferred, and candidates who have worked in multinational, engineering, construction, EPC, or oil & gas environments will be given additional consideration.
• Female candidates aged 24–30 are preferred for this position, as mentioned by the employer.

What We Offer / Why Join

This role offers a competitive monthly salary of AED 9,000–12,000 depending on experience and qualifications. We are looking for someone who can join immediately or on short notice, so you can expect a streamlined hiring process and a prompt decision. You will be based in our Jebel Ali office, within a professional environment that values efficiency, discretion, and a strong service ethic.