Programme Assistant (Partnerships and Reporting), SSA-5 Nairobi

Partnership and Reporting Assistant

Job Purpose

The Sudan Country Office seeks a Partnership and Reporting Assistant to support comprehensive reporting functions, including data collection, research, analysis, and the preparation of high-quality reports and briefings for internal and external audiences. The role will contribute to a wide range of outputs, including general donor reporting, operational updates, analytical products, and incident-related communications, ensuring accuracy, timeliness, and consistency of information.

Key Accountabilities

• Compile, consolidate, and manage data from multiple sources to support reporting, research, and analysis across Country Office activities.
• Support analysis and preparation of reports and information products, including donor reports, operational updates, briefs, and situation analyses.
• Contribute to research and data gathering efforts to inform strategic decision-making, donor engagement, and reporting requirements.
• Draft and review written outputs, including donor reports, briefings, presentations, and internal documents, ensuring clarity, accuracy, and consistency.
• Support reporting on incidents impacting donor funds, including data collection, tracking, and preparation of related communication materials.
• Maintain and update systems, databases, and tracking tools, ensuring data integrity and accessibility of key information.
• Collaborate with internal counterparts across units (e.g., Programme, Risk, Supply Chain) to gather inputs, verify information, and strengthen reporting processes.
• Support the production and analysis of donor data and statistics, contributing to insights on funding trends and reporting needs.
• Act as a focal point for information requests and general operational queries, facilitating timely and accurate responses.
• Contribute to continuous improvement of reporting processes, tools, and workflows to enhance efficiency and quality.
• Perform any other related duties as required by the Country Office and the Partnerships and Reporting Unit.

Qualifications and Experience

Education

University degree in Business Administration, Development, Financial Management or other field relevant to international development assistance. A diploma in the same fields with additional years of experience in the related functional area is acceptable.

Experience

Five years relevant experience from partnership and donor work, including the preparation of draft donor reports, presentations, data and basic analysis. Experience from the UN/INGO sector is desired.

Knowledge and Skills

• Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record data.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Languages

Excellent written and oral communication skills in English.