Procurement Manager

Key responsibilities:

Procurement

• Timely procurement of material and services at the most competitive rates without compromising on quality.
• Enhance the process efficiency of PR to PO and fulfil the procurement requirements on time at an optimised cost without compromising on quality.
• Ensure adherence to the procurement policy and SOP, and that minimum audit observations are made during internal/external audits.
• Identify & implement opportunities for Cost optimization and efforts to bring down the total time of the SCM cycle.
• Effectively manage the urgent requirement & uncertainty by making effective coordination with Internal Customers to know the priority of their requirements.
• New Vendor Development on a continuous basis to source better quality products and services, and reduce lead time.
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Negotiate terms of contracts and deliveries that are favourable for the company and comply with local laws and regulations
• Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement, etc., to achieve overall customer satisfaction.
• Secure material availability in accordance with the Material Requirements Plan (MRP).
• Monitor pricing trends of various materials & commodities and take actions to minimise negative impacts.
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
• Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid
• Ensure (if applicable) all the Bonds given to the government in respect of purchased materials are properly accounted for and cancelled after their utilisation
• Achieve Cost Savings on the procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stockouts.
• Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reduce the inventory level.

Supply Chain Administration

• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Contribute to periodic departmental and company planning and budgeting cycles, including the annual Business Plan Process (BPP)
• Work collaboratively with cross-functional teams and Vendors to create strategic value, risk management, and gain a competitive advantage for the organization.
• Implement and drive a continuous improvement program in the procurement function and establish a high level of performances & standards.
• Motivating, organizing and encouraging teamwork within the workforce to ensure set productivity targets are met.
• Select, evaluate and develop department employees, following general HR policies
• Evaluate the training needs of all staff reporting to the position and ensure appropriate plans are in place
• Maintain 100% accuracy in documentation, data management and compliance with SOPs.
• Proactively monitor procurement operational and financial performance, and develop personal and departmental action plans to achieve targets set for the department
• Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
• Collaborate with the group procurement head and the Procurement managers of other Safal group companies on sharing best practices and improving performance
• Ensure the safeguard and security of the Company assets
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
• Compliance of Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across function.

Requirements

Qualifications required:

• Minimum academic qualification: Bachelor’s degree in Business Management
• Qualifications as an added advantage: Certified Course in Supply Chain
• Professional registration: IIMM / IFPSM / CIPS / APICS

Experience required:

• General work experience (years): 10+ years in ERP-based Supply Chain
• Specific to the position (level/discipline/years): 5 years in a similar role
• Industry: Manufacturing, Consumer goods

Key competencies and skills:

• Negotiation skills
• Analytical skills
• Problem-solving skills
• Planning & organizing skills
• Team leadership skills
• Conflict resolution skills
• Effective communication skills
• Business Acumen
• Customer Focus

Computer literacy:

• End user of the ERP System is Must – SAP ERP System preferably

Personality profile:

• Positive
• Collaborative
• Fast-paced and prompt
• Drive for results
• Energetic and Enthusiastic
• Taking ownership and being committed

Additional/specific work requirements:

• High level of integrity.
• Able to build bridges between various operational departments
• Knowledge of Lean Tools – Six Sigma, KAIZEN, 8 Waste (Muda), 5S, etc.
• Adaptability and flexibility in an environment of change
• Functional Excellence – Keen to learn the latest developments and new things in functions
• Innovation – looking at new ways of doing things
• Business Acumen – Understanding critical leverage points of Business.
• Drive for results – Demonstrating extraordinary levels of energy & efforts
• Customer Focus – Actively looking for ways to increase value and satisfaction for customers
• Taking ownership – Display commitment and go the extra mile to achieve the target.
• Excellent knowledge and understanding of end-to-end Supply Chain processes and best practices in a Lean Manufacturing environment.
• Effective Communication Skills
• Detail-oriented and able to handle multiple priorities in a fast-paced environment.
• Effective Stakeholder Management and Good Interpersonal Skills
• Must be analytical and systems-oriented.
• Timely decision-making and managing uncertainty in the supply chain

Success as Role:

• Improved Productivity
• Increased Sales
• Reduce stock-outs and backorders.
• Cost savings/optimisation (%)
• PR~PO Process Efficiency as per agreed SLA
• New Vendor Development and Vendor Performance Evaluation
• Timely availability of the material